Manually Entering a Budget

  1. Open the Chart of Accounts Budget and Plan form.
  2. Click Actions > New.
  3. Specify this information:
    Account
    Select the account for which you are adding a budget.
    Description
    A description of the account is displayed.
    Unit Code (1-4)
    Select the unit codes for the account.
    Fiscal Year
    The current year is displayed. Optionally, select a different year.
    Account Type
    The account type for the current account is displayed.
    Hierarchy
    The hierarchy for the current account is displayed. This field is only available on a Financial Entity database and does not display at the Site level.
    Period
    The fiscal period number from the Accounting Periods form is displayed based on the transaction date.
    Start/End Date
    The start and end date for each period is displayed. You are not required to use all 13 periods; however, the end date of one period must be one day before the start date of the next period. When the system initially creates this record, only period 1 has any dates defined. The period is a yearly period beginning with January 1 of the current actual year through December 31.
    Budgeted Change
    Specify the actual domestic currency amount to be budgeted. This amount is on a per period basis. The total for the year is the sum of the periods. This field is displayed in a pop-up window when you access the Budget Growth Auto-set or the Plan Growth Auto-set activities.
    Planned Change
    Specify the domestic currency amount to be planned. This amount is on a per period basis and the total for the year is the sum of the periods.
    Actual Change
    This field can only be updated if the current account is a statistical account type. Otherwise, the system calculates this field when the balance sheet account type is ALORE.
    Total
    The total amounts for the three columns, Budgeted Change, Planned Change, and Actual Change, is displayed.
  4. Save the record.
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