Adding a Distribution Account

  1. On the Distribution Accounts form, select Actions > New.
  2. Specify this information:
    Warehouse
    Select the warehouse for which you want to define the distribution account specifications.
    Product Code
    Select the product code.
    (Product Code Description)
    A description of the product code is displayed.
  3. The inventory accounts set up on the Inventory tab are used when adding new item stockroom locations. Specify this information on the tab:
    Inventory Accounts
    For these fields, select the inventory account to use by default:
    • Inventory Material
    • Inventory Labor
    • Inventory Fovhd
    • Inventory Vovhd
    • Inventory Outside
    Unit Code (1-4)
    For each account, select a unit code.
    (Account Description)
    A description of the account is displayed.
    Transfer Accounts
    Select this check box to apply any changes to the account to the current inventory.
  4. The accounts set up on Sales/COGS tab are used for discounts and Cost of Goods sold for sales orders. Specify this information on the tab:
    Sales/COGS Accounts
    For these fields, select the account to use by default:
    • Sales
    • Sales Discount
    • COGS Matl
    • COGS Labor
    • COGS Fix Ovhd
    • COGS Var Ovhd
    • COGS Outside
    Unit Code (1-4)
    For each account, select a unit code.
    (Account Description)
    A description of the account is displayed.
  5. The accounts set up on the In-Transit tab are used when creating transit type item locations. Use the Product Codes form to define a set of default In-Transit Inventory Account numbers by product code and warehouse. These accounts are used when creating transit type item locations. Specify this information on the tab:
    In-Transit Accounts
    For these fields, select the account to use by default:
    • In-Transit Material
    • In-Transit Labor
    • In-Transit Fix Ovhd
    • In-Transit Var Ovhd
    • In-Transit Outside
    Unit Code (1-4)
    For each account, select a unit code.
    (Account Description)
    A description of the account is displayed.
    Transfer Accounts
    Select this check box to apply any changes to the account to the current inventory.
    Note: For items that you want transferred using transfer orders, you must have a location established which is a transit location.
  6. On the Warranty tab, set up the general ledger accounts to use for posting expenses to an SRO for a unit that is under warranty. For these fields, select the accounts to use by default:
    • Warranty Material Account
    • Warranty Labor Account
    • Warranty Fixed Overhead Account
    • Warranty Variable Overhead Account
    • Warranty Outside Account
  7. The accounts set up on the AIA tab are used for revenue recognition service orders that are billed using the AIA Billing method. Specify this information on the tab:
    Unbilled Asset Account
    Select the account to use when the amount being invoiced exceeds that which is due to be invoiced.
    Deferred Revenue Account
    Select the account to use when the amount invoiced is less than the amount available to be invoiced.
  8. Specify this information on the Other tab:
    Amortization Control Accounts
    Select the accounts to use by default for the Amortization Prepaid Expense Account and Amortization Deferred Revenue Account.
    Amortize Contracts
    Select this check box if contracts with the applicable Product Code and Warehouse combination should use the Amortization Control Accounts instead of the standard Sales Accounts to defer revenue.
    Total Periods
    Specify the total number of periods that the total amortization amount will be divided between.
    Consumable Account
    Select the consumable item expense account to use by default.
    Vendor Credit Adjustment Account
    Select the account to use when expensing vendor parts.
  9. Save the record.