Running Order Invoicing

Use the Order Invoicing form to post SRO invoices and create invoice records. Based on the range of filters selected, only orders that are not on hold and have allow partial, or do not have allow partial and all of their operations have status Closed or Invoice are invoiced. Only SRO operations that have a status of Invoice and are not on hold are billed.

When an operation is billed, it is closed if the close date is not blank. Then, if all operations for an SRO line are closed, the SRO line is also closed. The SRO then closes if the SRO lines each have a status of closed.

Specify this information to post an invoice and create a record:

  1. Open the Order Invoicing form.
  2. For these fields, select a range of values to include in the report:
    • Order
    • Line
    • Oper
    • Bill Manager
    • Customer
    • Region
  3. Select the Order Type:
    • SRO
    • Sales
    • Parts
  4. Specify these Print Options:
    Backorder Summary
    Select this check box to include a summary section listing all lines of the order that have yet to be shipped.
    Print Serials
    Select this check box to include serial numbers for items that are serial tracked.
    Summarize Trans
    Select this check box to include a summary of transactions.
    Summarized Labor Work
    Select this check box to summarize labor work entries by work code. All labor for the work code is consolidated into a single line, instead of having multiple entries for each clock in/out for the work code.

    This field is disabled when Summarize Trans is selected.

    Use Profile
    Select this check box to use the associated vendor/customer document profile, if one exists.
    Display Header
    Select this check box to include report headers in the output. This is useful to see if the output is a reprint or not.
  5. Select the types of notes to include in the invoice:
    • Print Customer Notes
    • Print SRO Notes
    • Print SRO Line Notes
    • Print SRO Oper Notes
    • Print Transaction Notes
    • Print Internal Notes
    • Print External Notes
    • Print Reason Code
    • Print Reason Notes
    • Print Resolution Code
    • Print Resolution Notes
  6. Specify the Calculated SRO Options:
    Trans Date
    Select the range of transaction dates to include in the invoice.
    Increment Date
    Select this check box to list the transaction dates in increments.
    Include Calculated
    Select this check box to include orders with the calculated billing type.
    Include Estimate
    Select this check box to include orders with the estimate billing type.
  7. Specify the Project SRO Options:
    Close Date
    Select the range of close dates to include in the invoice.
    Include Project
    Select this check box to include SROs with the billing type of Project/Fixed.
    Print Project Material Detail
    Select this check box to include material details in the invoice.
    Print Project Labor Detail
    Select this check box to include labor details in the invoice.  
    Print Project Misc Detail
    Select this check box to include miscellaneous details in the invoice.
    Print Warehouse Address
    Select this option to print the warehouse address, instead of the company address, on the service invoice. When this option is selected, the IDM report template and the IDM email template also shows the warehouse address instead of the company address.
  8. Select Align Form to print a form alignment to ensure that the output prints correctly.
  9. Select Print Hard Copy to print the invoice output. If you select this option, then you must also select a printer to send the output to. These are maintained on the Printers form.
  10. Specify this information:
    Invoices or Credit Memos
    Select whether to print invoices or credit memos based on the options selected.
    Invoice Date
    Select the date to use for invoicing the orders.
    Translate To Domestic Currency
    Select this check box to translate the currency output to the domestic form. If cleared, the output is displayed as the currency originally selected.
    Print Euro Total
    Select this check box to print the total for the report in both the euro currency and the transaction currency for any customer or vendor whose currency is the euro. The system calculates this total by converting all the individual line items and accumulating the euro line item amounts. All line item discounts are applied (using the transaction currency) before the system converts the amount to the euro. All order-level discounts are applied from the accumulated euro amount.
    Sort By
    Select whether to sort the output order by SRO or by customer.
    Order By
    Select whether to sort the output order by transaction number, transaction date, or partner and transaction date.
    Ship To Address
    Select whether to use the customer ship to or the consumer ship to address for the invoicing output.
  11. Click Batch Process to open the modal Batch Invoice Print form. Use the modal form to select specific orders to be invoiced.
  12. Click Process to run the activity.
  13. Specify the Reprint Options:
    Invoice
    Select the range of invoice numbers to include.
    Invoice Date
    Select the range of invoice dates to include.
    Use Original Customer Address
    Select this check box to use the address saved on the original invoice header when reprinting. If cleared, the address information is reprinted using the current address from the customer master.
    Use Original Company Address
    Select this check box to use the address saved on the original invoice header when reprinting. If cleared, the address information is reprinted using the current address from the General Parameters form.
  14. Click Reprint to print the data without any updates or to reprint the document.
  15. Click A/R Invoice to open the Invoices, Debit and Credit Memos form, filtered for the selected range of invoices.
  16. Click Invoice Posting to open the Invoice Posting form, filtered for the selected range of customers and invoices.