Maintaining Amortizations

Open the Amortizations form.

Specify this information in the Header section:

Amortization

Specify a unique alphanumeric identification, or let the system create a default number after saving.

Customer

Select the customer to use for the amortization.

Status

For new amortizations, the status is Open. Status options are:

Open: The amortization is in process.
Hold: The amortization has been stopped.
Complete: The amortization process is finished and closed.

Reference

Select the type of record to cross-reference. The three ID fields can be used to specify existing records. If left blank, the system creates a new record of the reference type specified when the cross-reference is performed.

Specify this information on the General tab:

Total Amount: Specify the total amount to be amortized.
Total Periods: Specify the total number of periods that the total amortization amount is divided between. For the purposes of amortization, each month end date designates the end of a period.
Start Date: The current date is displayed. Optionally, select a different date.
Amount Amortized: The total amount that has been generated for the amortization is displayed.
Amount Posted: The total amount that has been posted for the amortization is displayed.
Amount Remaining: The outstanding amount that has not been posted for the amortization is displayed. This amount is the total difference between the Total Amount and Amount Posted values.
Created From Order: This check box is selected if the amortization was created from an order.
Invoice: If the amortization was created from an invoice, the invoice number is displayed.
Journal: Select the accounting journal to use for the amortization.
Amortization Account: Select an account from the chart of accounts to use for the amortization.
Offset Account: Select an offset account from the chart of accounts to use for the amortization.

Specify this information on the Amortization Schedule tab:

Amortization Schedules button: Click this button to open the Amortization Schedules form.
Generate button: Click this button to generate the amortization based on the information specified on the General tab. The generated information is then displayed in the grid with an Open status.
Delete All button: Click this button to delete all generated amortizations that have an Open status. This does not impact any amortizations with a Posted status.
Post Date: The date of the posting is displayed. You can select an alternate date.
Post Line button: Click this button to post a selected amortization line. This works in conjunction with the Post Date field by assigning a post date to the amortization and changing the status from Open to Posted.

Click Save.