Setting Up Contract Rates
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Open the Contract Rates form.
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Select .
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Specify this information:
- Price Code
- Select a contract price code if you are using price matrix
pricing.
- Product Code
- Select a product code. Product codes are used to hold general
ledger account information for use in posting expenses and revenue for service
orders and service contracts.
- Item
- Select an item.
- Service Type
- Select a type of service, which represents the type of
contract sold to a customer. The codes available are set up and maintained
through the
Contract Service Types form.
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Specify this information on the
Rates tab:
- Unit of Rate
- Select a unit of rate to use in conjunction with the contract
rate to determine the amount of charges to apply to a contract line.
- Rate Values
- Select whether you will use a percentage of the
MSRP or fixed amount for the rate, and specify the default value for these
types:
- Meter Rate (can only be amount-based)
- Hour Rate
- Day Rate
- Week Rate
- 28 Day Rate
- Month Rate
- Year Rate
- Minimum Billing
- For each rate field, specify the minimum number of
days to bill through for the corresponding unit of rate. For example, when
Minimum Billing is set to
10 for the Day
Rate, the Minimum Bill
Thru date on the Rental Counter or
Rental Check In/Out form is set to 10 days after the
start date.
- Ignore Currency Conversion
- Select this check box to prevent the rate from being
translated to the currency of the contract customer upon use.
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For rental contracts, specify this information on the
Rental tab:
- Price Basis
- Select the method to use to calculate charges when invoicing
a contract line:
- Date: Amount
is calculated based on the amount of elapsed time
- Meter: Amount
is calculated based on the increase in meter amount from the last
billing
- Greater: Both
Date and Meter calculations are performed and the invoice amount is
determined by the greater of the two
- Least: Both
Date and Meter calculations are performed and the invoice amount is
determined by the lesser of the two
- Both: Both
Date and Meter calculations are included in the invoice amount
- Include in Waiver Charge
- Select this check box if you want to automatically
select the Include Waiver
Charge check box for new contract lines on the
Contract Lines form.
- Rental Days
- Specify the number of expected rental days to use to
calculate the projected due date.
- Meter Allowances
- Specify this number of meters allowed prior to billing.
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The Surcharges grid lists this information for each surcharge:
- Sequence number
- Frequency
- Type
- Description
- Amount
- Percent
- Taxable status
- Associated account, unit codes, and description
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Click
Save.