Maintaining A/P Payments

  1. On the A/P Payments form, turn off Filter-in-Place and select Actions > New.
  2. Specify this information in the header section:
    Vendor
    Select the number of the vendor for which you are entering a payment.
    (Name)
    The name of the vendor is displayed.
    Payment Type
    The vendor's default payment type is displayed. Optionally, select a different type.
    Check Number
    The check, wire, or draft number is displayed, depending on the payment type.
    Check Sequence
    Specify the sequence number for this payment.
    Reapplication
    Select this check box if the payment is for a reapplication.
    Vendor Pay Type
    The vendor's default payment type is displayed.
    Check Date
    The current date is displayed. Optionally, select a different date.
    Draft Due
    Select the date on which the draft is due.
  3. Specify this bank information:
    Bank Code
    Select the bank code for the vendor.
    (Bank Name)
    The name of the bank is displayed.
    Notes
    Specify any additional information about the payment.
    Reference
    Specify a description of the payment for reference.
    Bank Currency Code
    The bank's currency code is displayed.
  4. Specify this payment information:
    Vendor Payment
    Specify the payment amount.
    Exchange Rate
    Specify the exchange rate, if applicable.
    Note: The exchange rate is system-generated for new A/P payment records that has not been saved yet and is not for re-application. If the record has been saved, you must manually adjust the exchange rate.
    Domestic Payment
    Specify the domestic payment amount.
    Vendor and Domestic Applied
    The amount of a payment that has been distributed is displayed.
    Vendor and Domestic Remaining
    The total amount minus the Applied amount is displayed.
  5. Save the record.
  6. This information is displayed in the grid:
    Type
    The transaction type is displayed:
    • Voucher: From both A/P Posted Transactions and existing Voucher type Payment Distributions
    • Open: From A/P Posted Transactions
    • Open (Dist): From an existing Open type Payment Distribution
    • Commission: From an existing Commission type Payment Distribution
    • Non-A/P: From an existing Commission type Payment Distribution
    Voucher/Sequence
    The voucher/sequence number is displayed.
    Invoice
    The number of the invoice that the distribution is applied against is displayed, if applicable.
    Site
    The site that contains the posted transaction against which the payment distribution is applied is displayed.
    PO
    The PO number to which the payment was applied is displayed.
    GRN
    The goods receiving note number is displayed.
    Amount Paid
    The payment amount is displayed.
    Discount Taken
    The discount amount taken on the payment is displayed.
  7. Save the record.
Note: 

You cannot delete a standard check or incoming draft payment that has a check number and whose reference does not begin with APPR.

Enter payments before printing checks or drafts. Perform processing after you post voucher and adjustment transactions. The payment amount is comprised of voucher payments, non-A/P payments, and commission payments.

Check or draft amounts for payments are calculated based on the payment distributions for standard checks or drafts. Manual and computer-generated checks, wire transfers, electronic funds transfers, and standard and incoming drafts are supported.

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