Distributing Customer Payments Manually

  1. On the A/R Payment Distributions form, select Actions > New.
  2. Specify this information:
    Customer
    Select the number of the customer whose payment you are distributing.
    Payment Type
    The customer's default payment method is displayed. Optionally, select a different method.
    Number
    Select the number of the customer's check or draft you are distributing.
    Bank Code
    The customer's default bank code is displayed. Optionally, select a different code for the bank into which this distribution will be deposited.
    Type
    Select the desired distribution type.
  3. Optionally, if you selected Set Distribution Amount to Payment Amount on the Accounts Receivable Parameters form, then you can click Set Distribution Amount to Invoice Amount to revert the amount back to the invoice amount.
  4. Use this table to specify information according to the distribution type:
    If the distribution type is:       Provide information for these fields:
    Invoice Invoice: Select the number of the customer's invoice to distribute the payment to.
    Site: This field shows the site that owns the invoice to which the payment distribution is being applied displays, but you can select a different site to which to apply the payment.
    Dist Amount: Specify the distribution amount.
    Disc/Credit 1: If the payment receipt date is less than the discount date of the invoice, this field shows the discount amount for the invoice, but you can change it to a different amount.
    Allowance/Credit 2: Specify the allowance amount or the second credit distribution amount (in the customer's currency) given to the customer.
    Sales Tax/Sales Tax 2: The sales tax amount is automatically generated, but you can specify a different amount if needed.
    Open Credit Order: Select the order against which you are applying the distribution.
    Site: This field shows the site that owns the invoice to which the payment distribution is being applied, but you can select a different site to which to apply the payment.
    Dist Amount: Enter the distribution amount.
    Disc/Credit 1: If the payment receipt date is less than the discount date of the invoice, this field displays the discount amount for the invoice, but you can change it to a different amount.
    Allowance/Credit 2: Specify the allowance amount or the second credit distribution amount (in the customer's currency) given to the customer.
    Sales Tax/Sales Tax 2: The sales tax amount is automatically generated, but you can specify a different amount if needed.
    Finance Charge Site: This field shows the site that owns the invoice to which the payment distribution is being applied, but you can select a different site to which to apply the payment.
    Dist Amount: Specify the distribution amount.
    Non-A/R Site: This field shows the site that owns the invoice to which the payment distribution is being applied, but you can select a different site to which to apply the payment.
    Disc/Credit 1: If the payment receipt date is less than the discount date of the invoice, this field shows the discount amount for the invoice, but you can change it to a different amount.
    Allowance/Credit 2: Specify the allowance amount or the second credit distribution amount (in the customer's currency) given to the customer.
    Sales Tax/Sales Tax 2: The sales tax amount is automatically generated, but you can specify a different amount if needed.
  5. Select the Accounts tab.
  6. Use this table to specify information according to the distribution type:
    If the distribution type is:       Provide information for these fields:
    Invoice and you entered amounts in the Disc/Credit 1 and Allowance/ Credit 2 fields Disc/Credit 1 Acct: Select the G/L account number to post the discount/credit 1 amount to, or accept the default discount G/L account number that displays from the Accounts Receivable Parameters form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes.
    Allowance/Credit 2: Select the G/L account number to post the allowance or credit amount to, or accept the default G/L allowance account number that displays from the Accounts Receivable Parameters form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes.
    Tax Adjustment 1: If Tax Discount/Allowance is selected on the Tax Systems form, enter this amount.
    Tax Adjustment 2: If this field shows and if Tax Discount/Allowance is selected on the Tax Systems form, enter this amount.
    Open Credit Disc/Credit 1 Acct: Select the G/L account number to post the discount/credit 1 amount to, or accept the default discount G/L account number that displays from the Accounts Receivable Parameters form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes.
    Deposit Acct: Select the G/L account number to post the open credit (deposit) amount to, or accept the default deposit G/L account number that displays from the Accounts Receivable Parameters form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes.
    Tax Adjustment 1: If Tax Discount/Allowance is selected on the Tax Systems form, specify this amount.
    Tax Adjustment 2: If the field shows and if Tax Discount/Allowance is selected on the Tax Systems form, specify this amount.
    Non-A/R and you entered amounts in the Disc/Credit 1 and Allowance/ Credit 2 fields Disc/Credit 1 Acct: Select the G/L account number to post the discount/credit 1 amount to, or accept the default discount G/L account number that displays from the Accounts Receivable Parameters form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes.
    Allowance/Credit 2 Acct: Select the G/L account number to post the allowance or credit amount to, or accept the default G/L Allowance account number that displays from the Accounts Receivable Parameters form. Then, if any of the Unit Code 1-4 fields are available, select the applicable unit codes.
    Tax Adjustment 1: If Tax Discount/Allowance is selected on the Tax Systems form, enter this amount.
    Tax Adjustment 2: If this field shows and if Tax Discount/Allowance is selected on the Tax Systems form, enter this amount.
  7. Save the record.
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