Accounts Payable Steps

Accounts Payable (A/P) is the process you use to pay vendors for services and goods contracted for and delivered. Accounts Payable is closely linked to the purchasing function, where you create and receive purchase orders, purchase requisitions, blanket purchase orders, and line releases.

These are the basic steps for Accounts Payable:

  1. Enter a vendor record.
  2. Create A/P vouchers or adjustments.
  3. Distribute A/P vouchers and adjustments.
  4. Create recurring vouchers.
  5. Generate recurring vouchers.
  6. Distribute recurring vouchers.
  7. Authorize vouchers.
  8. Print and post vouchers.
  9. Distribute vendor payments manually.
  10. Generate automatic payments.
  11. Use Quick Payment Application.
  12. Print and post checks.
  13. Create manual checks.
  14. Use vendor payment hold.
  15. Log vendor communications.
  16. Post to the A/P Ledger Distribution Journal.
  17. Delete A/P posted payments.
  18. Void posted checks.
  19. Activate/deactivate posted transactions.
  20. Accounts Payable Year End Procedure
  21. Purge voucher history.
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