Running the General Ledger Report
- Open the General Ledger form.
-
Use the Account Types check boxes to
select the accounts to include in the report:
- Asset
- Liability
- Owner's Equity
- Allocation
- Revenue
- Expense
- Analytical
-
Use these fields to select the information to include on the report:
- Show All Transactions
- Select this check box to print the total of each G/L account and all the transactions for that account. Unit codes are also displayed. Clear this field to print only the total for each G/L account.
- Show Unit Code Detail
- Select this check box to print details about the unit code on the report.
- Use Analytical Ledger
- Select this check box to process only analytical accounts.
- Site Group
- If applicable, select the multi-site group to use on the report. To limit records to the current site only, leave this field blank.
- Print Internal/External Notes
- Select these check boxes to print internal and external notes on the report.
- Display Report Header
- Select this check box to print report headers on the report.
- Unit Code (First, Second, Third, Fourth)
- Select the unit codes for which to include detail
information in the report. The default values are 1 through 4,
respectively. You can change any or all default values, or clear
them to exclude information from the report. Note: These options can be used only when the Show Unit Code Detail check box is selected.
- Primary/Secondary Sort By
- Select the primary and secondary methods by which to sort
the report:
- Transaction Date: Sorts the transactions for each account by transaction date.
- Transaction Number: Sorts the transactions for each account by transaction number.
- Unit1, Unit2, Unit3, or Unit4: Sorts the transactions for each account by transaction number, grouped by the specified unit code. If you specify a code in this field, but leave the Unit Code (1-4) fields blank, the report uses this field as the Unit Code. For example, if you select Unit2 in the Primary Sort By field, but leave the Unit Code (1-4) fields blank, then the report assumes that Unit Code (1-4) is set to 2.
Note: These Sort By options can be used only when the Show All Transactions field is selected.
-
For these fields, select the range of values to include in the report:
- Period
- Account
- Unit Code 1-4
- Optionally, select Increment Date to have the system automatically increment date ranges and re-run reports and utilities.
- Click Preview to view the output before printing.
- Click Print to run the report and view the output.