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Open the
Mass Journal Posting utility.
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Specify this information:
- Compress Journal Before Post
- Select this check box to compress the journal(s) before
posting the transactions.
- Compression Level
- Select one of these compression levels: account or reporting
unit.
- Delete Transactions After Post
- Select this check box if you want to delete the journal
transactions after they have been posted.
- Reversing Transaction Date
- Select the date to assign to any reversing transactions. When
a reversing transaction is posted, it is assigned the original date. A second
transaction is also posted with a reversing amount, using the next period start
date.
- Single Date To All Entries
- Typically, you will use this option for Standard journals
that contain recurring entries so that all the dates in the journal do not have
to be reset.
- Date For All Transactions
- If you selected the Single Date To
All Entries check box, select the date to assign to
all the posted transactions.
- Post Through
- Select the date through which to post transactions. All
transactions that are dated on or before this date are posted.
- Increment
- Select this check box to automatically increment the date
ranges and re-run the report.
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In the grid, select
Post for each journal you
want to post.
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Select
Override Warning to
override warning errors during the posting process. Some errors detected during
posting are not critical and may be overridden.
If this check box is selected, transactions are posted even if
warning errors are detected. Note that not all errors can be overridden.
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This information is displayed in the grid:
- Status
- The status of each journal is displayed:
- Journal ID
- The ID for each journal is displayed.
- Type
- The journal type is displayed: system or user.
- Description
- A description of the journal is displayed.
- First Transaction
- The earliest transaction date in the journal is displayed.
This date is helpful for setting the Post Through date.
- Message
- Any errors that occurred while posting the journal(s) are
displayed.
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Select
Use Analytical Ledger to
create a journal that posts to the Analytical Ledger. Clear this check box if
you want the journal to post to the General Ledger.
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Select
Print and click
Process to print the
results without saving them.
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Select
Commit and click
Process to save the
results.
When you select a journal to post, journal locking is activated.
Clearing a journal's selection in the Post column deactivates journal locking
for it.
Before posting the journal(s), select the
Print option and click
Process to print the
Journal Transaction Report as an audit trail of
the items that will be posted. After reviewing and verifying the report, select
the
Commit option and click
Process to start the
posting process.
If you have transactions that are out of the current period but elect
to post them, mass journal posting does not prohibit you from doing so. Make
sure that the Post Through date is correct. The out of period warning displays
only after all posting is complete.
Note: The posting process does not stop if errors are encountered. All selected journals
are posted before the error messages are displayed. When finished, any errors are
displayed on a journal-by-journal basis.
Once the selected system journals are posted, if there are any errors,
a
Mass Journal Posting Background Message report
shows the error messages.