Viewing A/P Posted Transactions Details

  1. Open the A/P Posted Transactions Detail form.
  2. Select the vendor for whom you want to view transaction details.

    Turn off Filter-in-Place.

  3. These fields are displayed based on the vendor:
    (Name)
    The name of the vendor is displayed.
    Purchases YTD
    The vendor's total purchases amount for the year from posted vouchers is displayed.
    Payments YTD
    The vendor's total payments amount for the year is displayed.
    Currency
    The currency associated with the selected transaction is displayed.
    Show
    The associated site is displayed.
    Type
    The type of posted transaction displays:
    • Adjustment
    • Non-A/P Payment
    • Open
    • Payment
    • Voucher
    Active
    This check box is selected if the posted transaction is active.
    Hold
    This check box is selected if the posted transaction has been placed on hold, preventing it from being paid.
    Voucher
    The voucher number of the transaction is displayed.
    Voucher Sequence
    The voucher sequence number is displayed.
    Check
    If the posted transaction is a payment, the check number associated with the payment is displayed.
    Invoice
    If it is an invoice, the invoice number associated with the voucher is displayed.
    Invoice Date
    The date of the invoice is displayed.
    Distribution Date
    The date of the distribution is displayed.
    Due/Paid Date
    The due date of the invoice or the paid date of the payment is displayed.
    Discount Date
    The discount date of the transaction is displayed.
    Discount Percent
    The discount percentage allowed if payment is made by the discount date is displayed.
    Site
    The site ID that is associated with your selection of Current Site or Site ID is displayed.
    PO
    The purchase order number of the transaction is displayed.
    Due Days
    The number of days allowed after the invoice date before the invoice payment is due is displayed.
    Proxy Day
    The day of the month following the invoice date on which the voucher became due is displayed.
    Discount Days
    The number of days allowed after the invoice date during which the invoice payment qualified for a discount is displayed.
  4. These fields are displayed on the Amounts tab:
    Purchase Amount
    The total amount of the vendor invoice is displayed.
    Freight
    The amount of freight payable on the voucher or adjustment is displayed for the selected transaction.
    Duty
    The duty charges are displayed for the voucher.
    Brokerage
    The brokerage charges are displayed for the voucher.
    Miscellaneous Charges
    The miscellaneous charges are displayed for the voucher.
    Sales Tax
    The amount of tax for Tax System 1 is displayed.
    Invoice Amount
    The amount of the invoice is displayed for an invoice or voucher transaction.
    Non-Discount Amount
    The domestic currency amount of the invoice amount that is not eligible for a discount is displayed.
    Discount Amount
    The domestic currency amount of the discount that may be taken if payment of the selected transaction is made on or before the discount date is displayed.
    Amount Paid
    The domestic currency amount of the transaction is displayed.
    Discount Taken
    The discount amount taken on the payment is displayed.
    Amount
    If the posted transaction is a voucher, the original amount of the invoice is displayed. If the posted transaction is a payment or an adjustment, the amount of the payment or adjustment to be applied to the voucher is displayed.
    Net Due
    The net amount due is displayed. If the current date is less than or equal to the discount date, this value is equal to the invoice amount minus the discount amount. If the current date is greater than the discount date, this value is equal to the invoice amount.
    Exchange Rate
    The exchange rate for a non-domestic currency vendor is displayed.
    Fixed
    This check box is selected if the current transaction uses a fixed rate.
  5. This information displayed on the Credit Card tab:
    GRN
    The goods receiving note number is displayed.
    G/L Reference
    The G/L reference number of the selected transaction is displayed.
    A/P Notes
    The description (up to 40 characters) that was originally entered for the transaction is displayed.
    A/P Account
    The G/L account number against which the transaction is posted is displayed.
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