Approving Physical Inventories

Use the Physical Inventory Approval form to approve all records in the Physical Inventory file that have a status of Counted, allowing the records to be posted.

The approval of the physical inventory should not take place until the Physical Inventory Supervisor has examined the records and ensured the counts are correct. After this option is selected, you cannot update the record.

Note: Voided records are not set to approved. Only counted and replacement status records are set to approved.

The Inventory Status and Pre-adjustment Report provide the necessary information to decide whether the physical inventory file is accurate.

Before approving the inventory, consider this information:

Records that have had a count entered can be approved. After the approval is complete, the status of the records is changed to Approved. The next step for these records is posting.
Records that have not had a count entered cannot be approved. They may be updated, approved, and posted at a later date (allowing you to do Physical Inventory). Counted means a quantity of zero or more. Any record with an unknown quantity is considered not counted.

To approve the records in the physical inventory file:

Open the Physical Inventory Approval form.
Select the warehouse where you are performing the physical inventory count. The system then loads the appropriate item records for items in the selected warehouse.
Select Preview and click Process to view the results before saving.
Select Commit and click Process to run the utility and save the results.

After processing the records based on the parameters you defined, the details of each record that was processed display in the grid.