About Analytical Accounting

When you activate Analytical Accounting by selecting the Use Analytical Ledger check box on the General Parameters form, the system changes its journal posting and reporting mechanisms in important ways to support the second accounting system.

Posting

The following read-only journals always post to the General Ledger:

  • AP Dist: Accounts Payable Ledger Distribution
  • AR Dist: Accounts Receivable Ledger Distribution
  • BNK Dist: Banking Distribution

The following read-only journals always post to the Analytical Ledger:

  • CO Dist: Order Entry Ledger Distribution
  • IC Dist: Inventory Control Ledger Distribution
  • PO Dist: Purchasing Ledger Distribution

User-defined journals post to the Analytical Ledger if the Analytical Ledger field is selected. If this check box is cleared, they post to the General Ledger.

You can display transactions posted to the Analytical Ledger using the A/L Posted Transactions form. You can obtain more detailed information by framing searches using the A/L Posted Transactions Query utility.

Note:  The system does not post an analytical account or journal to the General Ledger and does not post a non-analytical account or journal to the Analytical Ledger. It is important that you carefully define all default accounts so that analytical accounts do not post to journals that will later post to the General Ledger, and non-analytical accounts do not post to journals that will later post to the Analytical Ledger.

For more information, see Analytical Ledger Setup.

Reporting

Several General Ledger reports have been modified so that they can track information from the Analytical Ledger when you select the Analytical Ledger field. They are:

  • Account Balances Report
  • General Ledger by Account Report
  • General Ledger Check Information Report
  • General Ledger Transaction Report

Printing Financial Statements

Use the Financial Statement Definition form to print all financial statements. If you want the statement to reflect data in the Analytical Ledger, select the Analytical check box.

Other

These system functions support the Analytical Ledger:

  • Compress General Ledger Transactions Utility
  • Chart of Accounts - Budgets and Plan
  • Copy Balances to Budgets
  • Year-End Procedure Utility
  • Rebalance Ledger Period Totals.
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