A/P Check Printing/Posting

Use this form to:

Print the preliminary check register
Print checks
Void checks before posting
Post checks
Print a final check register
Print remittance advice

Checks that you post from A/P contain the reference type A/P and a reference number corresponding to the vendor number of the A/P check. During posting, multi-currency gains and losses are recorded to the A/P ledger distribution journal (if applicable).

Note: If a discount is taken, the Discount field prints by itself on the line immediately following its corresponding voucher information. This line also prints the side label Discount whenever the line prints.

When you print and post checks, three vendor fields are updated:

Last Paid Date: The date of the last posted payment for that vendor.
Discounts YTD: The YTD amount of a discount taken for a voucher for a vendor.
Payments YTD: The YTD payments made to the vendor in the current year.

When generating an A/P check with a large number of vouchers, it may be necessary for the vouchers and/or discounts to carry over to more than one A/P check for all to be displayed in the remittance section of the check. When this occurs, the same check number is printed on all checks. But, the Negotiable section of each check is VOIDED on the actual A/P check and in the Bank Reconciliations form. The last check becomes the one that is negotiable and recorded in the A/P Posted Transactions Detail form. A message is also displayed on the A/P Check Printing/Posting that "X number of Check Continuations have been printed".