Generating Landed Cost Vouchers

  1. Open the Generate Landed Cost Vouchers form.
  2. Select the vendor to use in the generation.
  3. Optionally, specify this information:
    Beginning/Ending Receive Date
    Select the range of dates to include in the process.
    Selection Method
    Select the types of receipts to display:
    • Single: Display Landed Cost PO receipts for the entered vendor.
    • Open: Display Landed Cost PO receipts that do not have a vendor number assigned. (Receipts whose Generate for Vendor field is left blank are not associated with a vendor.)
    • All: Display Landed Cost PO receipts for all vendors within the receiving date range.
    Landed Cost Type
    Select the landed cost type of records to display:
    • Duty
    • Freight
    • Brokerage
    • Insurance
    • Local Freight
  4. Click Filter-in-Place to populate the grid.
  5. Specify this information:
    Vendor Invoice
    Specify the vendor's invoice number for which you want to generate landed cost transactions.
    Invoice Date
    Select the date of the invoice.
    G/L Distribution Date
    Select the distribution date to use for voucher and transaction posting.
    Currency
    The vendor currency is displayed.
    Exchange Rate
    The current exchange rate for the vendor currency is displayed, if applicable.
  6. For these fields, specify the amount of each in the Invoice column. The Accumulated column is updated after clicking Cost Allocation after selecting one or more landed cost PO receipt records:
    • Duty
    • Freight
    • Brokerage
  7. Click Select All to select all of the receipts that are displayed.

    Use the Select check box in the grid to select individual receipts.

  8. Click Cost Allocation to allocate any landed costs you entered in the header across all selected PO receipt records.

    This determines the ratio of each individual domestic landed cost to the total domestic landed cost and then applies that ratio to the foreign translated amount. If the foreign translated amount column sum is not equal to the total of the duty, freight, brokerage, insurance, and local freight amounts in the header, a warning is generated.

    After you allocate costs, you can still change the landed cost on individual landed cost PO receipt lines before you post.

  9.  Click Generate Voucher to generate the voucher for the selected receipts.

    When complete, a message is displayed showing the number of vouchers created successfully.

    After you generate the voucher, the system updates the actual landed cost amounts to the respective POs in order by type.

    Note: After you generate landed cost vouchers, you cannot update them in A/P.
  10. Post the landed cost vouchers just as you would post vouchers for material.
  11. Optionally, run the Landed Cost Variance Report.

When you run the Generate Landed Cost Vouchers activity for POs, variances are written to the PO Distribution Journal:

  • For non-inventory items, variances between the vouchered amount and the PO line item amount are calculated.
  • For inventory items, the system variances between the vouchered amount and received amount.
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