Using A/P Quick Payment Application to Reapply Open Payments

Using the first option, enter the payment you want to reapply, and select the Reapplication check box.

All the vendor's transactions display in the grid at the bottom of the form. Select the applicable transaction(s). If an open type distribution already exists for a payment, it displays as Open (Dist) to distinguish it from open transactions from A/P Posted Transactions.

Note: Open payments from other sites (that is, sites other than the site of the payment) do not display in the grid.

Open payments do not display in the grid for any payment that does not have a check number or draft number (Standard Checks and Standard Drafts). A check number or draft number is required for these payment types to automatically reapply an open payment for them when you select Apply.

Select the vouchers to which you want to reapply the payment.

Note: Transactions in the grid at the bottom of the form do not become available for selection until you save the payment in the upper part of the form. After selecting items in the grid, you must then select Apply to process them. Selecting a different payment without first selecting Apply cancels any changes you made in the grid.

Select Apply.

The system automatically generates payment distributions for the selected vouchers. If you selected any open payments, they are first applied to the selected vouchers and posted with the correct journal entries. In this case, journal entries have the reference of APPR (payment reapplication). Otherwise, you must post the payment distributions as usual.

Using the second option, enter and save a payment.

In the grid at the bottom of the form, both a voucher and an open payment display.

To trigger the reapplication process, select the open payment and then click Apply.

Note: If you select multiple vouchers and multiple open payments, the system automatically applies the open payments by type and due date. You cannot update the voucher number.

Select Apply.

The same process occurs for the reapplication as described in Option 1 above. The system then creates a payment distribution for any remaining items, and if an amount remains for the payment in the upper part of the form, creates an open payment distribution for it.