Distributing Vendor Payments Manually

On the A/P Payment Distributions form, select Actions > New.

In the Vendor field, select the vendor from the list of those with payments on file.

The payment header information displays in the upper part of the form, and you cannot change it.

On the General tab, specify this information:

Type: Select the distribution type: Voucher, Non A/P, Commission or Open.
Vch/Seq: If you are adding a voucher distribution, enter the number of the voucher referenced from the distribution. If you are entering any other type of distribution, enter its sequence number. The sequence number is used only to keep the distributions in numerical order.
Site: If the distribution type is Non A/P, Commission, or Open, select the site where the transaction resides. If the distribution type is Voucher, the site that contains the posted transaction against which the payment distribution is being applied displays for reference.
Invoice: If the distribution type is Non A/P, Commission, or Open, specify the number of the invoice you are applying the distribution against. For a Commission distribution type, you must enter an order entry invoice number with a commission type of Distribution; the sum of the commissions for that invoice and vendor displays in the Amount Paid field on the Accounts tab.
PO: If the distribution type is Non A/P, Commission, or Open, enter the PO number to which you want to record the payment.

Specify this information on the Accounts tab:

Amount Paid

Specify the amount to apply to this payment.

Disc Taken

If the payment type is Voucher, specify the amount to be discounted from this payment.

[Tax Adjustment (1)]

If the payment type is Voucher, any Tax System 1 adjustment for discounts is displayed. You can change this amount.

[Tax Adjustment (2)]

If the payment type is Voucher and a second tax system is defined, any Tax System 2 adjustment for discounts is displayed. You can change this amount.

Disc Account

This field depends on the payment type:

For the Voucher type, the discount account number from the Accounts Payable Parameters form is displayed. If the discount amount is not zero, you can select a different account for the discount amount, if applicable.
For the Non A/P type, select the number of the General Ledger account that is to receive the distribution amount. This account offsets the cash account.
For the Commission type, the number of the General Ledger commission paid account from the Accounts Payable Parameters form is displayed. Optionally, specify a different account.
For the Open type, the number of the General Ledger deposit account from the Accounts Payable Parameters form is displayed. Optionally, specify a different account.

Sales Tax/Sales Tax 2

The sales tax amount is automatically generated, but you can specify a different amount if needed.

To save the distribution, select Actions > Save.