-
Open the Invoices, Debit and Credit Memos form.
-
Specify this information:
- Customer
- Select the customer for whom you are entering the
transaction. You can select the customer by number or name.
- Type
- Select the type of transaction you are entering:
-
Invoice: The default type,
invoice transactions are also created automatically in sales/parts
orders.
-
Debit Memo: The transaction is
an adjustment to the customer's account, which increases the
customer's account balance.
-
Credit Memo: The transaction is
an adjustment to the customer's account, which decreases the
customer's account balance. Credit memo are also created automatically
in sales/parts orders.
Note: If you are integrated with Distribution SX.e, then
Credit Memo is selected and the Type field is
disabled.
- Number
- For an invoice transaction, specify the invoice number. Leave this
field blank if you want the system to assign the next available
invoice number when you save the transaction.
- Apply to Invoice
- For a debit or credit memo transaction, specify one of these:
- Specify the
number of the invoice you are applying the transaction against.
- Specify 0 to
create an Open debit or credit against this customer's account.
- Specify -1 to
apply the debit or a credit to a finance charge for the customer.
- Date
- The current date is displayed. Optionally, select a different
date as the invoice date.
- Due Date
- The due date is calculated by the system. Optionally, select
a different date.
- Order
- Select the number of the customer's order that this invoice
applies to. For transactions that are created in Sales/Parts Orders, the
customer's order number is displayed.
- Posted From Order
- This check box is selected if the invoice was added during
the posting of a sales/parts order.
- Terms Code
- The customer's terms code is displayed.
-
Specify this information, as it relates to the transaction amount:
- Amount
- Specify the amount of the transaction.
- Freight
- Specify the freight amount for the transaction.
- Miscellaneous Charges
- Specify any miscellaneous charges for the transaction.
- Sales Tax
- The amount of tax calculated for the invoice is displayed.
- Total
- The total amount is displayed.
- Fixed Rate
- This check box is selected if the current transaction uses
a fixed rate.
- Excise Exchange
- This check box is selected if the current transaction uses
an excise rate.
- Currency
- The customer's currency is displayed.
- Exchange Rate
- The exchange rate is displayed.
-
Specify this information:
- A/R Account
- The A/R account set on the Accounts Receivable
Parameters form is displayed.
- G/L Reference
- Specify a description for the transaction.
- Description
- Specify any additional descriptive information for the
transaction.
-
Save the record.
Use the buttons on the form to perform additional tasks:
- Click Distribution to open the
Invoices, Debit and Credit Memos G/L
Distribution form.
- Click
Generate Distribution to
delete all currently entered tax adjustment records, and generate records based
on the price adjustments made to each line and the miscellaneous charges and
freight adjustments on the header.
- Click
Invoice Posting to open
the
Invoice Posting form, filtered for the current
customer and invoice.
- Click
A/R Posted Transaction
Detail to open the
A/R Posted Transactions Detail form, where you
can view the detail information for the currently selected transaction.
Note:
When you generate the A/R Invoice Credit Debit Memo Report
and you want to print any notes, place any notes at the header level, not on the
distributions.
You can apply debits and credits to customers' posted finance charges, and you
can apply them as open debits and credits against customers' account balances.
When you post these transactions, the system prompts you to print an
Invoice Transaction Report as an audit trail of the
transactions that are posted.