Creating a Voucher Pre-Register

On the Voucher Pre-Register form, select Actions > New.

Specify this information in the header section:

Pre-Register

The pre-register number for the transaction is displayed after saving the record.

Vendor

Select the vendor for which you are entering the voucher.

(Vendor Name)

The name of the vendor is displayed.

Vendor Invoice

The vendor's invoice number is displayed.

Invoice Date

The current date is displayed. Optionally, select a different date.

Date

The current date is displayed. Optionally, select a different date for the check, draft or wire date.

Voucher

Specify a voucher number or accept the default sequential number.

Voucher Date

The date that the material is vouchered is displayed.

Status

Select the pre-register status:

Planned: The pre-register is in the process of being created.
Posted: The pre-register has been posted. You must manually change the status from planned to posted. PO Distribution journal entries are then created when you save the record.
Matched: The pre-register has been entered and saved either on the Generate A/P Transactions form or the A/P Vouchers and Adjustments form.
Closed: The status of the pre-register has been changed to closed either manually or by the system. The system changes the status of the voucher pre-register to closed when a voucher is posted that has a pre-register number. When the status is changed to closed, journal entries are created to back out the original journal entries. After the status of the pre-register is closed, it may not be updated. Delete the pre-register manually or using the Delete Voucher Pre-registers utility.

Currency

The vendor's currency is displayed.

Exchange Rate

If applicable, specify the exchange rate.

Distribution Button

Click this button to open the Voucher Pre-register Distributions form.

Specify this Amount information:

Material (Pre-Register and Voucher): Specify the Material cost for the pre-register. If a voucher has been assigned to the pre-register, the voucher material cost is displayed.
Freight (Pre-Register and Voucher): Specify the Freight cost for the pre-register. If a voucher has been assigned to the pre-register, the voucher freight cost is displayed.
Misc Charges (Pre-Register and Voucher): Specify the miscellaneous charges cost for the pre-register. If a voucher has been assigned to the pre-register, the voucher miscellaneous charges cost is displayed.
Sales Tax (Pre-Register and Voucher): The tax amount also payable when the commission is paid to an outside salesperson is displayed.
Total Cost (Pre-Register and Voucher): The total cost for the pre-register is displayed.

Select the account numbers to use for these accounts: