Posting a Journal

The posting process commits your transactions to the ledger. The ledger is not impacted by changes that affect General Ledger (G/L) accounts until the transactions are posted.

Note: If you use a second, separate Analytical Ledger (as is traditional in some European countries), the journal posting process is significantly different.

Before posting, you should print the Journal Transaction Report. This report provides a listing of the transactions associated with the journal you are going to post.

To post a journal transaction to the ledger:

Open the Journal Entries form.
Select the journal with transactions that you want to post.
Select Actions > Filter > Execute in Place.
Select Action > Post Journal to open the Ledger Posting for Journal form.
To compress the journal before posting it, select the Compress Journal Before Post check box, and then select the compression level (Reporting Unit or Account).

Note: If you select this check box, the journal entries are combined by account and then totaled. The detail is deleted prior to posting. You also lose any journal control number information.
To delete the transactions from the journal after they have been posted, select the Delete Transactions After Post check box.

Note: If you are posting a distribution journal, you must select this check box.
In the Reversing Transaction Date field, select the date to assign to reversing transactions, or accept the default value, which is the current date.
To assign the same date to all the posted transactions, select the Single Date To All Entries check box. Then, in the Date For All Transactions field, specify the date to assign to them.
In the Post Through field, specify the date through which to post transactions.

The Print option is automatically selected. You must first print the posting report before you can actually post the transactions.
To print the report, click Process.
After viewing and verifying the report, to post the journal, select the Commit option and then click Process.

When you select OK at the prompt to post the transactions, the journal is posted to the ledger. Each transaction is copied to the ledger, along with its descriptive text. For a reversing journal transaction, the reversing ledger transaction is posted.

Journal control numbers are converted to ledger control numbers.

Note: If you compress the journal, journal control numbers are deleted.

If you chose to delete journal transactions after posting them, the transactions are deleted at this time.

After posting is complete, a message is displayed if the system experienced problems finding every journal transaction or creating the new ledger transactions.

Note: If you are using the Analytical Ledger in addition to the General Ledger, see About Analytical Accounting to learn how journals are posted to it.