Posting Invoices, Debit Memos, and Credit Memos

Open the Invoice Posting form.
Use the check boxes to select whether the post includes invoices, debit memos, or credit memos.
For these fields, select the range of values to include in the post:
- Customer
- Invoice
- Invoice Date
- Due Date
Optionally, for the Invoice Date and Due Date, select Increment Date to place the posting on the background queue and re-run the post based on the selected increment.
Specify this information:

Display Invoice Totals

Select this check box to include invoice totals in the report.

Sort by Invoice Number

Select this check box to sort the report or statements by invoice number.

Display Report Header

Select this check box to include report headers in the output.
To print the report, select Process.

Note: You must first print the posting report before you can post transactions. By default, the Print option is automatically selected when you open this form.
After reviewing the report, select Commit.
To post the transactions, click Process.

If errors are detected in a transaction, a message is displayed indicating that not all transactions were posted.

During posting, these updates occur:

For each invoice, debit, or credit transaction posted, if the transaction is an invoice or a debit, the system increases these values:
- The customer's posted balance by the sum of the total transaction amount
- The customer's sales YTD and sales PTD values by the amount of the transaction
  If the transaction is a credit, the system decreases the customer's posted balance, sales YTD, and sales PTD in the same manner.
The customer's Last Invoice Date field is updated with the invoice date for the transactions.
New open items are created, one for each transaction that is posted.
Any open A/R payment is applied.
Entries are created in the General Ledger A/R Distribution (AR Dist) Journal.
For each transaction, one journal record is created for the Accounts Receivable amount, and one transaction is created for each distribution record entered.