Reapplying Open Payments or Credits Against Multiple Invoices

  1. On the A/R Payment form, add the customer.
  2. If you are reapplying a payment, enter the check number. If you are reapplying an open credit, find the chk/ref number on the A/R Posted Transaction form. Use this chk/ref number in the check number field.

    After the check number is populated, the date and the amount of open payment/credit are displayed on the form and the reference identifies this as a reapplication. If this does not happen, either the check number is incorrect, or your chk/ref number is incorrect.

  3. After the transaction is recognized as a reapplication, save the payment record and click Distribution.
  4. On the A/R Payment Distribution form, click New to create a new distribution. Usually, the Type is Invoice and you must enter the invoice number. If the reapplication does not pay the invoice in full, change the amount of the distribution to be the amount to be paid against this invoice.
  5. If the open payment is for more than the total amount you are applying (for example, you have check for 1=$100.00 and you want to only apply $75.00 at this time), create a distribution for the remaining amount. Change the type from Invoice to Open and put in the remaining amount. If the balance is a non-A/R transaction, change the type from Invoice to Non-A/R Payment and specify the amount and the account number.
  6. After all distributions have been created and amount remaining equals zero, save the distributions.
  7. Post the check.