Printing and Posting A/P Checks

  1. On the A/P Check Printing/Posting form, select the process you want to use:
    • Preliminary Check Register: Sets up a preliminary check register. If no checks must be printed, a message is displayed.

      When you select this option, the system validates the check information, prints the register, and then returns you to the A/P Check Printing/Posting form so that you can continue with or exit from the process.

      Note: You must print the preliminary register before you can print the checks.
    • Print A/P Checks: Prints the A/P checks from the preliminary register.
    • Void Check(s): Activates the options in the To Void group box so that you can void checks and then post them. Use this option if your checks printed incorrectly or were damaged.

      When you choose this option, the To Void group box is updated with information about the checks that are to be voided. When prompted, select OK to void the listed checks.

    • Final Register and Post: Prints a check register, posts the checks to the A/P Distribution Journal, creates posted transactions, and updates the vendor records. General Ledger journal records are created for the payment records, and the posted transaction vouchers are created for the amount paid and discount taken.
    • Print Remittance Advice: If the Remittance Advice option on the Accounts Payable Parameters form is selected for Manual checks, you must also select this option.
  2. Specify this information:
    Bank Code
    Select the bank code for the payment transactions you want to process. You can use only bank codes that have at least one existing bank reconciliation with a type of Check.
    Starting Check Number
    Select the check number you want to print on the next check. The starting check number increments automatically as the checks are printed.
    Sort By
    Select Name to sort the report by name, or accept the default of Number to sort the report by number.
    Consolidate by Remit To
    Select this check box to group vouchers of like Remit-Tos together into one single check.
    Note: When this option is selected, if the checks have different dates, then today's date is printed on the consolidated check, regardless of the payment dates that are specified for each check on the A/P Payment Generation form.
    Vendor Starting/Ending
    Select a range of vendors to include.
    Name Starting/Ending
    Specify the range of names to include.
    Display Distribution Detail
    Select this check box to include distribution detail in the report.
  3. Click Process.
Note: If you print a check, but do not perform the final register and post the check, a warning message is displayed. Click OK to print the check without posting, or click Cancel to return to the form and complete the post.
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