Running the General Ledger Report

  1. Open the General Ledger form.
  2. Use the Account Types check boxes to select the accounts to include in the report:
    • Asset
    • Liability
    • Owner's Equity
    • Allocation
    • Revenue
    • Expense
    • Analytical
  3. Use these fields to select the information to include on the report:
    Show All Transactions
    Select this check box to print the total of each G/L account and all the transactions for that account. Unit codes are also displayed. Clear this field to print only the total for each G/L account.
    Show Unit Code Detail
    Select this check box to print details about the unit code on the report.
    Use Analytical Ledger
    Select this check box to process only analytical accounts.
    Site Group
    If applicable, select the multi-site group to use on the report. To limit records to the current site only, leave this field blank.
    Print Internal/External Notes
    Select these check boxes to print internal and external notes on the report.
    Display Report Header
    Select this check box to print report headers on the report.
    Unit Code (First, Second, Third, Fourth)
    Select the unit codes for which to include detail information in the report. The default values are 1 through 4, respectively. You can change any or all default values, or clear them to exclude information from the report.
    Note: These options can be used only when the Show Unit Code Detail check box is selected.
    Primary/Secondary Sort By
    Select the primary and secondary methods by which to sort the report:
    • Transaction Date: Sorts the transactions for each account by transaction date.
    • Transaction Number: Sorts the transactions for each account by transaction number.
    • Unit1, Unit2, Unit3, or Unit4: Sorts the transactions for each account by transaction number, grouped by the specified unit code. If you specify a code in this field, but leave the Unit Code (1-4) fields blank, the report uses this field as the Unit Code. For example, if you select Unit2 in the Primary Sort By field, but leave the Unit Code (1-4) fields blank, then the report assumes that Unit Code (1-4) is set to 2.
    Note: These Sort By options can be used only when the Show All Transactions field is selected.
  4. For these fields, select the range of values to include in the report:
    • Period
    • Account
    • Unit Code 1-4
  5. Optionally, select Increment Date to have the system automatically increment date ranges and re-run reports and utilities.
  6. Click Preview to view the output before printing.
  7. Click Print to run the report and view the output.