Auditing

This topic describes auditing.

These types of auditing of provided:

Event auditing: Any time a specified event occurs (for example, every time a user opens a form), a message is logged in the Audit Log. You can turn this audit log on or off, and you can customize the types of events that are logged.
Transaction auditing: Whenever certain types of transactions are posted, the system automatically logs the information into files that can generally be printed as reports.
Project auditing: You can turn on auditing for the Projects module and then track milestones through an Audit tab on several of the forms.

Material Transactions Auditing

Material Transaction (matltran) records provide an audit trail for material transactions. Material transactions are created when you:

Issue an item to, or withdraw an item from, an SRO
Ship or return orders
Receive or return purchase orders
Change the quantity on hand or cost of an item
Move a quantity
Add a new location

You can print this audit trail with the Material Transactions Report.

Use the Delete Material Transactions utility to delete most types of material transactions.

Note: Run the Material Transactions Report before you delete any material transactions, to preserve the audit trail. When a material transaction is deleted, references to that transaction from any ledger or journal records are cleared. If you then try to view detail on a ledger or journal previously referenced to the deleted material transaction record, a message is displayed saying that the record is not available.

Inventory Count Transactions Auditing

Before posting inventory cycle counts, run the Cycle Count Variance Report to provide an accounting audit trail for any variances encountered from the original quantities.

Before using the Physical Inventory Count Posting utility to post inventory quantities to the Quantity On-Hand field, we recommend you run the Preadjustment Report to generate an accounting audit trail for visibility for count discrepancies.

Use the Physical Inventory Records Purge utility to erase the contents of the Physical Inventory files once the entire physical inventory is approved and posted, and the auditors have reviewed and approved the results. The purpose of this option is to release disk space taken up by the Physical Inventory file. Although the contents of the file are erased, an audit trail of the Physical Inventory posting is still available. The Item/Warehouse file contains these fields for reference purposes: Physical Inventory Count (quantity counted)and Physical Inventory Date (date the posting occurred).

Invoice Transactions Auditing

Before posting invoices, debit memos, and credit memos through the Invoice Posting activity, print the Invoice Transaction Report as an audit trail of the posted items.

Financial Transactions Auditing

The A/R Draft Purge utility deletes canceled, paid, and voided drafts. It produces a register of the purged drafts as an audit trail.

Before posting A/P voucher and adjustment transactions, print the Voucher Transaction Report as an audit trail.

Before using the Mass Journal Posting utility or the Ledger Posting for Journal utility to post transactions from one or more journals to the ledger, print the Journal Transaction Report as an audit trail of the items to be posted. Before using Journal Compress to reduce the number of transactions in a journal, you must print the Journal Transaction Report.