Generating Automatic Payments

Open the A/P Payment Generation form.

Specify this information:

Payment Type

Select the check box of each payment type you want to generate payment for:

Standard Check
Manual Check
Wire
Standard Draft
Incoming Draft
EFT

Payment Date

Select the date to print on all the checks or drafts, or accept the default, which is today's date.

Multi-Site Group ID

To generate payments for a different multi-site group, select that group's ID.

Aging Basis

Select the method to age the payments:

Invoice
Due Date
Disc Date

Include Commissions Due

To process commissions for the commissions-due records of outside salespersons whose reference numbers are also valid vendor numbers, select this check box. The total commission-due amount is summarized into the check total for each vendor. To exclude commissions, clear this check box.

Delete Payment/Distributions

To have any existing payments be deleted before generating the new payments, select this check box. To preserve the existing payments, clear this check box.

For these fields, select a range of values to include in the utility:

Starting/Ending Bank Code
Starting/Ending Vendor
Starting/Ending Vendor Type
Starting/Ending Vendor Category
Starting/Ending Age Date

Note: If you are generating standard checks and you have entered some existing payments, the check generation process affects the existing payments. We recommend that you post the existing payments before generating new payments.

To generate the payments, click Process.