Printing 1099 Forms

Use the 1099 Form Printing Report to print 1099 forms for vendors. You can print the forms or save electronic versions of them.

Note: A 1099 form is not generated for a vendor if you do not enter a Federal ID for that vendor on the Vendors form. (If the vendor is a corporation, leave this field blank.) 1099 forms are generated for all vendors with Federal IDs defined and that have earned more than the minimum required by the IRS.

You must enter your company's tax registration number in the Fed ID field on the Tax Parameters form before generating the 1099 forms.

Verify that the information is correct and current on the 1099 tab on the Accounts Payable Parameters form.

Refer to the technical documentation provided by the IRS for guidance concerning what information is required with your submission.

To create and print a 1099 form:

  1. On the 1099 Form Printing Report, select a range of vendors to include in the report.
  2. In the Software Vendor field, specify the name of the vendor who supplied your Service Management software.
  3. In the Minimum Payments field, specify the minimum YTD payments needed before a 1099 form can be printed, or accept the default of $600.
  4. Select the filing method: paper or electronic.
  5. Specify this information for an electronic form:
    Output File
    Specify the name of the text file where the 1099 forms will be stored. The file is stored at c:\temp by default if you do not enter a value in this field.
    USA Name
    Specify the name used in Vendor Master records for the United States. The name entered on this form is be compared against the country name found in the Vendor Master table for each vendor receiving a 1099 form to identify vendors outside the United States.
    Transmitter TIN
    Specify the transmitter's nine-digit Tax Identification Number (TIN). This number may be either EIN or SSN.
  6. In the Site Group field, select the associated multi-site group.
  7. Use these check boxes to set parameters for the report:
    Use Last Year Payment Records
    Select this check box to use the last calendar year's payment information. Clear this field to use the current calendar year's information when printing the 1099s. For example, if you performed year-end processing in late December and then printed the 1099s in January, select this check box to use the last calendar year's payment records to generate the 1099s for the current tax year.
    Set Prior Year Indicator
    Select this check box if you are reporting prior tax year data. Clear this check box if you are reporting for the current tax year.
    Combined State Reporting
    Select this check box to indicate combined state reporting. This field is only available for electronic forms.
    Foreign Transmitter
    Select this check box if the transmitter is a foreign entity. This field is only enabled for electronic forms.
    Foreign Payer
    Select this check box if the payer is a foreign entity. This field is only enabled for electronic forms.
  8. Specify the Return Company Name and the related address fields.
  9. Click Preview to view the report before printing.
  10. Click Print to run the report and print the output.