Setting Up Inter-Site Parameter Records
In the case where moves or transfers occur in both directions (e.g., Site A and Site B both move and transfer items to one another), then two records need to be created:
- From Site A To Site B
- From Site B To Site A
In the case where moves or transfers only occur in one direction, you only need to enter one record. If, for example, Site A moves or transfers items to Site C, but Site C never moves or transfers items to Site A, then you only need to enter: From Site A To Site C.
In the case where moves or transfers never occur between two sites (for example, Site A and Site D), this record would not need to be created.
Price Code Setup
Setting up the price code determines the costs that are used in multi-Site quantity moves or transfer orders. You have the option of setting up price codes for sites that are in different entities. If both sites are in the same entity then price code functionality is not available.
Free on Board (FOB) Setup
Setting up the FOB site affects the timing of the costing based on the change of ownership of goods when they are moved or transferred, and determines which account numbers are used for recording the transactions.
Multi-Site Quantity Moves and Transfer Orders
Multi-site quantity moves and transfer orders are two different ways to move or transfer items or materials within the system. intra-entity account numbers are used when the move or transfer is between sites within an entity.
For multi-site quantity moves, the system provides functionality for any one site to enter a multi-site quantity move for items to be moved to one other site.
For transfer orders, the system provides functionality for any one site to enter a transfer order for items to be received at that site from one other shipping site. The system also provides functionality for any one site to enter a transfer order for items to be shipped to one other receiving site.
Account Setup
Accounts need to be set up to establish site relationships and default account numbers that will record inter-entity financial transactions. When setting up the account numbers, it is important to understand the concept that moves or transfers can be either push or pull transactions. Based on how you set up relationships among the sites in your system in the inter-site parameters, it is possible to initiate both moves and transfers from one site to another. Both the costs and account numbers that default will be relative to the site that initiated the transaction and are dependent on whether the transaction was a push or pull transaction.
Payments are entered at the from site and distributed to the to site.
When posting an A/P payment, the from inter-site asset account is debited and the to inter-site liability site is credited. When posting an A/R payment, the from inter-site liability account is credited and the to inter-site asset account in debited.