Manually Distributing Vouchers and Adjustments

Open the Voucher Adjustment Distribution form.

To add a distribution, select Actions > New.

Specify this information:

Vendor

Select the vendor whose voucher or adjustment you want to distribute.

Voucher

Select the transaction you want to distribute.

Type

Select the entry type:

Voucher: The entry is for a vendor's invoice or credit memo.
Adjustment: The entry is an adjustment to a posted transaction.

These fields are populated based on the vendor and transaction:

GRN: The goods receiving note is displayed.
Invoice: The vendor's invoice number is displayed.
Distribution Date: The distribution date that was originally assigned to the transaction is displayed.
PO: The purchase order number that authorized the purchase from the vendor is displayed.
Pre-Register: The pre-register number of the selected transaction is displayed.
Invoice Date: The invoice date is displayed.
Distribution Sequence: The next available sequence number is displayed. This number is used to order the distributions for the selected transaction.

On the Allocation And Tax tab, specify this information:

Tax System: Specify the number of the tax system to use with this tax distribution. Leave the field blank for non-tax distributions.
Tax Basis: Specify the domestic currency amount on which the tax amount is based.
Tax Code: The rate tax code is displayed.
Tax Code - Exempt: The tax code entered on the voucher for Tax System 2 is displayed.
Amount: Specify the amount to distribute to the G/L account.
Exchange Rate: The exchange rate is displayed.
Currency: The vendor's currency is displayed.
Account: Select the General Ledger account to post the transaction to.

Save the record.

Repeat the steps to continue distributing the transaction until the value in the Distribution Total field on the Amounts tab equals that of the Invoice Amount field.