Rebalancing Ledger Period Totals

  1. Open the Rebalance Period Totals form.
  2. Select the sorting methods to include.
  3. Click Process.

When calculating a balance, the system first sums up the period total records that apply, and then adds in the ledger transactions that close the gap between the end of an accounting period and the requested date.

For example, you might request an account balance on 4/15, but the accounting periods end on 3/31 and 4/30. The system sums up period total records through 3/31 and ledger transactions from 4/1 through 4/15 to arrive at the total.

When you run this utility, the Active Only check box for each sort method in the specified range is not selected, preventing other programs that are run by other users from looking at these period total records and retrieving a potentially incorrect or partial amount. When the utility completes successfully, the Active Only check box is then selected.

Note:  If the utility does not run to completion (because, for example, of a power outage or system failure), the Index Active check box will not be selected, and the account balance calculation will be slow because the system cannot reliably look at period totals. Re-run this utility, and do not select the Active Only check box.