Creating a Goods Receiving Note

On the Goods Receiving Notes form, select Actions > New.

Specify this information in the header section:

Vendor

Select the vendor to associate with the new record.

(Vendor Name)

The name of the vendor is displayed.

GRN

Specify a number for the new note.

Warehouse

The current warehouse is displayed by default. Optionally, select another warehouse for the record.

(Warehouse Name)

The name of the warehouse is displayed.

Status

Select the status of the note:

In Process: This is the default status when adding a GRN. You have the ability to add or modify GRN Lines.
Approved: The GRN is ready to be vouchered. Nothing can be modified.
Stopped: The GRN is on hold for review and can not be vouchered.
History: The GRN has been vouchered.

Date

The current date is displayed.

Specify this information on the General tab:

Shipped Date: Select the date the goods shipped.
Ship Via: Select the ship via code for the note. This code is the default on the packing slip, where it can be updated at the time of shipment.
(Ship Via Description): A description of the ship via code is displayed.
Tracking Number: Specify the tracking number provided to you by the courier.
Container: Optionally, specify the container used for the goods, such as a pallet or trailer.
Received By: Select the employee number of the person who received the goods.
(Received By Name): The name of the employee is displayed.
Inspected By: Select the employee number of the person who inspected the goods.
(Inspected By Name): The name of the employee is displayed.

The Contact tab shows the contact information for the vendor.

Use the Landed Cost tab to allocate landed costs for the note. Specify this information for the freight vendor, duty vendor, and brokerage vendor:

Freight/Duty/Brokerage Vendor: Select the vendors to whom freight, duty, and brokerage costs should be paid. The name of the vendor is displayed.
Freight/Duty/Brokerage Allocation Type: Select the allocation type for the costs: percent or amount.
Freight/Duty/Brokerage Currency: The currency is displayed for each vendor.
Freight/Duty/Brokerage Allocation Method: If you selected Amount for your Allocation Type, select the allocation method for the costs: cost, weight, or units.
Freight/Duty/Brokerage Allocation Percent: If you selected Percent for your Allocation Type, specify the allocation percent amount for the costs.
Estimated Freight/Duty/Brokerage: If you selected Amount for your Allocation Type, specify the estimated costs.
Actual Freight/Duty/Brokerage: This field automatically updates when you generate a landed cost voucher.

Save the record.