Voiding Posted Drafts Using the A/P Payments Form

  1. Open the A/P Payments form.
  2. Select Actions > New.
  3. Specify this information:
    Vendor
    Select the number of the vendor whose draft you want to void.
    Payment Type
    Select Standard Draft or Incoming Draft, as applicable.
    Check Date
    Select the date of the draft.
    Bank Code
    Specify the bank code of the bank against which the original draft was issued.
    Sequence
    Leave this field blank.
  4. Specify this information for incoming drafts only:
    Check Number
    Specify the number of the draft to void.
    Check Amount
    Specify as a negative value the amount on the draft to be voided. For example, to void a draft of $250.00, specify -250.00.
  5. Optionally, in the G/L Reference field, specify a description for this transaction to display in the journals.

    The default is APP, followed by the vendor number.

  6. Save the record.
  7. Select Distributions.
  8. Select Actions > New.
  9. Distribute to the vouchers as a negative amount.
  10. Print and post the draft.
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