Viewing G/L Posted Transactions Account Summaries

  1. Open the G/L Posted Transactions Account Summary form.
  2. Select the account for which you want to view summaries.
  3. This information is populated based on the account:
    Description
    A description of the account is displayed.
    Account Type
    The account type is displayed:
    • Asset: Anything owned by an individual or a business, which has commercial or exchange value. Assets may consist of specific property or claims against others, in contrast to obligations due others.
    • Expense: The amount of assets or services used during a period.
    • Liability: A loan, expense, or any other form of claim on the assets of an entity that must be paid or otherwise honored by that entity.
    • Owner's Equity: Total assets minus total liabilities.
    • Revenue: Inflow of assets from selling goods and providing services to customers; including the reduction of liabilities from selling goods and providing services to customers.
    • Statistical: Used for reporting only, and is not processed through the general ledger.
    • Analytical: Appears only if you have selected the Use Analytical Ledger check box on the General Parameters form. With this option, the Type's value will now default to "Analytical" and will not be updateable when adding a new account. You also have to be in a site which reports to an entity.
    • Allocation: Lets you allocate percentages of specific costs across multiple accounts. Use the Chart of Account Allocations form to define expense distribution. Add allocation accounts to the beginning or end of your Chart of Accounts so that they are easier to exclude from your financial statements by specifying a range of account numbers.
  4. Select the fiscal year for which you want to view summaries.
  5. These fields are populated on Budget/Plan/Actual tab, based on the fiscal year:
    Period
    The fiscal period number from the Accounting Periods form is displayed based on the transaction date.
    Period Start
    The start date for the period is displayed.
    Period End
    The end date for the period is displayed.
    Budget
    The amount entered on the Chart of Accounts Budget and Plan form is displayed.
    Plan
    The amount entered on the Chart of Accounts Budget and Plan form is displayed.
    Actual
    The total of all the transactions for this account in this period displays.
  6. The Balance Forward tab shows running period totals for the selected account and fiscal year.

Click G/L Posted Transactions by Fiscal Year to open the G/L Posted Transactions form, filtered for the selected fiscal year.

Click G/L Posted Transactions by Period to open the G/L Posted Transactions form, filtered for the selected fiscal year and period.

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