Compress General Ledger Transactions

Use this utility to combine the ledger transactions into two summary transactions for each account selected, thereby reducing the number of records in the ledger. All debit transactions with the same account number in the specified range are combined into one summary transaction. All credit transactions with the same account number in the specified range are combined into one summary transaction. Once the summary transactions are created, all transactions that were combined are deleted along with all their associated detail.

Although you cannot delete transactions from the general ledger, compressing transactions reduces disk space requirements by taking old information out of the G/L Posted Transactions. Compressing the ledger also speeds up the time needed to calculate an account balance (because of the fewer transactions to total).

Note: Compression also deletes the transaction description when it deletes the transaction. Only the lump sum remains; to see the transaction detail, you must perform a database backup or printout. You should print and retain a hard copy of the detailed transactions before executing the G/L compression.