Adding Additional Lines to a Purchase Order

After populating the Purchase Order Receiving form, click Add Line.

The Add Receiving Line modal form opens, listing all the possible lines.

This information is displayed for each record:

GRN line number
Purchase order number
Line number
Release number
Quantity ordered
Item number
Item description
Item number used by the vendor

Select the record for the line that you want to add.

Optionally, specify this information:

DR Return: Clear this check box to indicate this transaction is a receipt (a net increase in inventory, unless it is an adjustment transaction). Select this check box to indicate this transaction is a return (a net decrease in inventory, unless it is an adjustment transaction).
By Consignment: Select this check box to increase the consignment number by one. When an item is returned, the consignment number is appropriately decreased.
Receive Qty: Specify the quantity to receive of the item.
Reject Qty: Specify the quantity of the item to return. When returning a partial shipment, the returned quantity is the number of items being sent back to the vendor, or not received into inventory.
Location: The default location is the first location located by the system based on the rank of the location. Optionally, select a different location as the item stockroom location at which the Qty On Hand of the item being received is to be adjusted.
Lot: If the item is lot-tracked, specify the lot number.
EC Code: If applicable, select the European Country code.
Reason Code: Select the reason code that corresponds to the reason that the item is being returned or rejected. This field is activated if this is a return transaction or the rejected quantity is not equal to zero.

Click Add to add the line item to the purchase order. After adding a line, the lot increments by one.

When you are finished adding line items, click OK. You are returned to the Purchase Order Receiving form, where the new receiving lines are displayed in the grid.