Using the A/P Quick Payment Application to Enter and Distribute an Open Payment

Vendor

Select the vendor who is to receive the payment.

Type

The vendor's default payment type is displayed from the Vendors form. Optionally, select a different type:

• Manual Check
• Wire Payment
• Incoming Draft
• EFT

Number

To distribute an open payment, specify the check number. If the check number is blank, any open payments from the A/P Posted Transactions form do not display in the grid at the bottom of the form.

Sequence

Specify the sequence number for this payment. This number is used only to keep the payments in numerical order.

Date

Select the check, draft or wire date, or accept the default of today's date.

Bank Code

The vendor's default bank code is displayed. Optionally, select the bank code of the bank account from which the vendor is to be paid.

Vendor Payment/Domestic Payment

Specify the amount of this open payment. The payment amount cannot be negative, or an error message displays when you select Apply.

Exchange Rate

If you are using multiple currencies, the exchange rate between the domestic currency and the vendor's currency is displayed.

A/P Notes

Specify a description of the payment (up to 40 characters).

G/L Reference

Specify a description of the payment for reference. It is then posted to the General Ledger as part of the transaction posting. The default reference is APP, followed by the vendor number.

Note: The reference code must begin with AP. Otherwise, the void utility does not function.

The payment record is created and shows all open vouchers and payments for the vendor in the grid at the bottom of the form, but none are automatically selected.

The open payment distribution record is created and distributions records are generated for any vouchers that are selected in the grid. Any remainder of the payment amount is applied as an Open type payment distribution.