Oracle - User De-provisioning

A user de-provisioning request enables you to create a request to deactivate a user and revoke responsibilities assigned to the same user. After the user de-provisioning request is approved, the Active From and Active To dates for the user role/responsibility assignment are set to the date of approval.

De-provisioning may be required in cases where an employee leaves the company, or requires only temporary access to Oracle. In such a case, the user account may need to be deactivated and the responsibilities assigned to the user removed.

To create a User De-Provisioning type of request:

1. Provide details on the following panels
   • General Information: Use this panel to provide the following general information about the request.
     • Request Name: Provide a unique name to identify the request .
     • Request Priority: From the drop-down list, select a priority for the request .
     • Connections: Provide the connection for which the request is being created. You can set this connection as default from Preferences page. To select a connection, type in a part of the connection name. All connections matching your search criteria are displayed. Select the desired connection. Alternatively,  browse and select the desired connection and click OK. The selected connection appears in the Connections field.
       Note: In case of secured connections, users signed into Infor Risk & Compliance will be able to view and use only those connections that they have access to.
     • Select User: Select the user whose account is to be de-provisioned. To select a user, type in part of the user name. All users from the selected connection and matching the search criteria are displayed. Select the desired user name. Alternatively,  browse and select the desired user and click OK. The selected user appears in the Select User field.
       Note: If a request for the same user is already pending, Infor Risk & Compliance displays a message alerting you about the duplicate assignment. You have the option to continue the request, cancel it or select a different user.
       If the request is continued, then, during the approval process, the approver will see the message in the Previous Comments section.
     • Approval Manager: Select the name of the Infor Risk & Compliance user who will be an approver for the this request if the user's manager is unable to approve the request. For example, if the approval template has Manager of User as the approver at one or more stages but the manager is out of office
       Note: The Approval Manager field will be enabled only if the option 'Allow user to redirect request' is selected on the Access Management section on the Configuration page.
       To select an Approval Manager, type in a part of the user name. All users from the selected connection that match your search criteria are displayed. Alternatively, browse and select the desired user and click OK .
     • Additional User Attributes: Select additional user attributes if required and provide values for them.

       User attributes can be configured for the connection in which the user is present and should be enabled through the AdditionalUserAttributes_Orcl.xml file so that they are displayed on the request creation page. For details refer to the Oracle - Configuration Settings Guide.

   • More Details
     • Comments: Provide additional information about the request through comments. Comments are mandatory if the Infor Risk & Compliance option check box on the Access Management section of the Configuration page is selected.
     • E-mail settings: This tab enables you to send email notifications to request participants or other users at specific stages of a request.
       1. Select any of the request status check boxes next to a user. Email notifications will be sent to that user when the request reaches that status. The option Approval Email Notification ensures that a user is notified whenever a request is posted to that user's inbox.
       2. Select the check box Display comments in email notifications, if you want the application to display comments in the notification.
       3. Other users can be notified by selecting the option Others. Provide the email address for the other users in the Other emails text box and click the Add icon.
       Note: Email settings are enabled and may be changed only if the check box Override this Option is selected in the Options panel of the Approval Process Template page.
     • Approval Stages : This panel provides details of the approval stages of the request and its present status .
2. Click Send. The request is sent to the specified approvers and is displayed on the Requests home page. Click the request link to view the request details and take further action.