Specifying information for purchase order request

Purchase order requests are available for style records. Users can control access to the Request for Purchase Order feature through Business Rules.

After defining the main information of your request and specifying the request type as Purchase Order, you must define additional information.

The Request Sub Type field is automatically populated with the value Purchase Order. This is a system-defined generic lookup value but you can update this field by the user within the Request.

The Request for Purchase Order has a different Item Mix, which you can use to add lines from the SKU of a Style.
  1. To open a modal for the selection of the SKUs, click Add from SKU.
  2. To select SKUs inclusion options, click Include All or Exclude All.
    By default, the inclusion options are not selected.
  3. To individually select the SKUs to add to the Item Mix, select the Included column.
  4. To include the selected SKU in the Item Mix, click Add. This option keeps the Add from SKU modal open and clears the selection for the added SKU. Alternatively, click Add and Close to include the selected SKU in the Item Mix and close the Add from SKU modal.
  5. To define the Purchase Order item mix, specify this information:
    Color Content
    Select a color. This field shows the Color Content from the Style Colorways. When manually adding items in the item mix, use Color Content to select a color.
    Sizes
    Select a size. This field shows the Sizes from Style Sizes. When manually adding items in the item mix, use the Sizes field to select a size.
    Note: Characteristics are not yet part of the distinction of SKUs within Purchase Order - Item Mix.
    Quantity
    Specify the quantity value as a whole number.
    UOM
    Select a UOM value. This field shows the default values from the UOM in the Item Information header. You can edit the values for each item.
    Supplier Purchase Price
    Specify a purchase price. This field shows the purchase price for the selected color from the Style Costing. You can edit the values for each item mix line.
    Note: If no specific color-level costing is defined for a certain color, the Preferred Costing column of the supplier selected in request is used as the purchase price.
    Notes
    Specify notes to consider.
    Name Header
    Specify a label for the item mix line.
    Name Lines
    Provide a description for the item mix line.
    Sequence
    Specify the sequence of the line in the item mix grid.
    Receive Date
    Specify the receive date.
    Ship Date
    Specify shipping date.
    User Defined 1 and 2
    Specify user-defined information.
    Received Qty
    Specify the received quantity.
    Ship To
    Specify the address where the item is shipped.
    Channel

    Select one or more channels.

    The values of this field are retrieved from the Generic Lookup table.

    The Item Code field shows the ERP SKU number if available and the item mix line is not from Style Packs. Alternatively, this field shows the ERP item number if the item mix line comes from Style Packs.
    The Status field shows the status for each line in the item mix.
    The Packaging Type field shows whether the line is from a Style Pack or Prepack. If the line is not added from Style Packs, the value is displayed as loose piece.
    The Qty/Pack field shows the amount of items for each pack or prepack line.
    The Total Units field shows the total amount of items for the item mix line. Additionally, the footer field shows the total units for all items in the item mix grid.
    The Total Purchase Price field shows the sum of the supplier purchase price for the specified quantity in the item mix line. Additionally, the footer field shows the total purchase price for all items in the item mix grid.
  6. To add Style Pack and Prepack records, click the Add from Style Packs icon from the Item Mix Grid toolbar.
    See Style packs in request purchase order.
  7. Click the E-mail and E-mail Content tab and provide the sender and recipient information.
  8. Click Save.
    To save the request and send it to a partner, click Save and Send.