Creating materials

You can create materials by using product attributes, such as colors and characteristics. You can also define the financial and ownership information, as well as add related files, associated to your material.

  1. From the menu, select Basics > Material.
  2. Click New.
  3. Specify main information:
    Note: Some fields may have dependencies to other fields because of how your data hierarchy is defined and how your access to data hierarchy levels is configured. Hover over the Field Dependencies icon for each field to view these dependencies.
    Number
    Specify a material number. The material number serves as the identifying code for your material within the application.

    Optionally, click the Generate ID icon to generate a material number based on defined ID rules.

    Season
    Select a season from the list. Seasons are a generic lookup type and can be defined in Generic Lookup.
    Name
    Specify a name for the material. If the name generator is set up for material, this field is read-only.

    The name is generated upon saving.

    The name is updated if the values of the fields that are defined in the name generator setup have changed.

    The value of this field is automatically translated to supported languages based on your browser's language setting.

    Brand
    Select a brand from the list. Brands are a generic lookup type and can be defined in Generic Lookup.
    Description
    Provide a description for the material.
    Division
    Select a division from the list. are a generic lookup type and can be defined in Generic Lookup.
    Status
    Select a status from the list.
    Deliveries
    Select a delivery type. Delivery types are a generic lookup type and can be defined in Generic Lookup.
    Main Category
    Select a main category from the list. Main categories are a generic lookup type and can be defined in Generic Lookup.

    See Generic lookup.

    If multiple name generator rules are set up, the value of this field determines what rule applies.

    ERP Code
    This field displays the ERP code of the material if the material record is integrated to the application from an ERP. This field is not editable.
    Category
    Select a category from the list. Categories are a generic lookup type and can be defined in Generic Lookup.
    Category Group
    Select a category group from the list. Category groups are a generic lookup type and can be defined in Generic Lookup.
    Material Type
    Select a material type from the list. Material types are a generic lookup type and can be defined in Generic Lookup.
    Quantity UOM
    Select a unit of measurement from the list.
    Operational
    Select whether this material is active or inactive. Only active materials can be added to other modules like:
    • Style BOM
    • Request
    • Favorites
    • Project
    Note: The Operational field is the same operational field in the Point of Measure component.
  4. To add image to the material, click the Images icon.
    1. Click Add Images
      • Click Add local from local files to select an image from your local computer.
      • Click Add from library to select an image from the document library of the application.
    2. Select images and click Add.
  5. Specify miscellaneous information:
    User Defined Field 1
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    User Defined Field 2
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    User Defined Field 3
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    User Defined Field 4
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    User Defined Field 5
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    User Defined Field 6
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    User Defined Field 7
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    User Defined Field 8
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    User Defined Field 9
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    User Defined Field 10
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    User Defined Field 11
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    User Defined Field 12
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    User Defined Field 13
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    User Defined Field 14
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    User Defined Field 15
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    User Defined Field 16
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    User Defined Field 17
    Specify a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    Free Field 1
    Use this field to specify details for the material that do not fall under any defined field.
    Free Field 2
    Use this field to specify details for the material that do not fall under any defined field.
    Free Field 3
    Use this field to specify details for the material that do not fall under any defined field.
    Free Field 4
    Use this field to specify details for the material that do not fall under any defined field.
    Copied from
    This read-only field contains the name and code information of the source record if the material is created as a copy of another material.
  6. Specify main partner information:
    Preferred / Main Supplier
    Select a partner from the list. Available options depend on partners that you have assigned to the material.
    Preferred / Main Supplier Name
    This field displays the name of the main partner.
    Agent
    Select an agent from the list.
    Country of Origin
    Select a country of origin.
    Certificate
    Specify any information on certificates that are applicable to this material.
    User Defined 3
    Select a user-defined value. User-defined fields are a generic lookup type and can be defined in Generic Lookup.
    Mill ID
    Select a partner mill from the list.
  7. Specify additional partner information:
    Sample Minimum Quantity
    Specify the minimum quantity that this partner requires for a sample.
    Sample Min. Qty UOM
    Select a unit of measurement for sample minimum quantity.

    This field is required when you specify a value for Sample Minimum Quantity.

    Sample Price
    Specify the price that this partner requires for a sample.
    Sample Price Currency
    Select the currency for the sample price.

    This field is required when you specify a value for Sample Price.

    Unit of Measure
    Select a unit of measure
    Price Unit of Measure
    Select the price for the selected unit of measurement
    Purchase Price
    Specify the purchase price.
    Purchase Price Currency
    Select the currency for the purchase price.
    Minimum Order Quantity

    Specify the minimum quantity that this partner requires for an order.

    You can specify up to six digits on the field.

    Min. Order Qty UOM
    Select the unit of measurement for the minimum order quantity.

    This field is required when you specify a value for Minimum Order Quantity.

    Minimum Order Quantity Per Color

    Specify the minimum quantity for each color that this partner requires for an order.

    You can specify up to six digits on the field.

    Min. Order Qty / Color UOM
    Select the unit of measurement for the minimum order quantity for each color.

    This field is required when you specify a value for Minimum Order Quantity Per Color.

    Lead Time
    Specify the lead time that this partner requires for orders and samples.
    Lead Time UOM
    Select the unit of measurement for the lead time.

    This field is required when you specify a value for Lead Time.

  8. Specify notes information:
    Notes
    Provide notes for this material.
    Free Field
    Use free fields to specify details for your material that do not fall under any defined field.
    Date Field 1
    To add dates to your notes, select dates.
    Date Field 2
    To add dates to your notes, select dates
    Template Item
    Select this check box to specify that this material is a template item.

    A template items serves as the basis for creating materials. It can be used as an actual material record.

  9. Specify ownership information and main responsibilities for these roles:
    • Designer
    • Colorist
    • Raw Material Manager
  10. Specify additional information and details:
    Construction
    Select a construction type from the list. Construction types are a generic lookup type and can be defined in Generic Lookup.

    For knits and woven materials, this field is automatically populated based on the details specified in the material's Construction page.

    Placement
    Specify the placement of this material.
    Item Type
    Select an item type.

    You can define item types in Generic Lookup.

    Waste %
    Specify the percentage of waste generated when producing the material.
    Width / Unit
    Specify the width of the material.
    Width / Unit UOM
    Select a unit of measurement for the width of the material.

    This field is required when you specify a value for Width / Unit.

    Weight / Unit
    Specify the weight of the material.
    Weight /Unit UOM
    Select a unit of measurement for the weight material.

    This field is required when you specify a value for Weight / Unit.

    Repeat Height / Unit
    Specify the repeat height.
    Repeat Height / Unit UOM
    Select the unit of measurement for the repeat height.

    This field is required when you specify a value for Repeat Height / Unit.

    Repeat Width / Unit
    Specify the repeat width.
    Repeat Width / Unit UOM
    Select the unit of measurement for the repeat width.

    This field is required when you specify a value for Repeat Width / Unit.

    Finish
    This field displays the finish that you specified in knit or woven construction.
    Certificate
    Specify any certificate information that is applicable to the material.
    Critical Material
    Select this check box if this material is critical to a style.
    Chemical Warning
    Select this check box if this material contains chemicals that require extra care in handling.
    Discrete Item
    Select the check box to mark the style as a discrete item.
    HTS Code
    Select a harmonized tariff schedule (HTS) code from the list. HTS Code is a generic lookup type and can be defined in Generic Lookup.
    Date Field 1
    Select a date from the calendar.
    Date Field 2
    Select a date from the calendar.
  11. To specify the composition of the material, type a value in the percentage field and select a component type from the list. You can define components in Generic Lookup.
    Note: You can specify a layer for the components of your material. If you specify layers for a component, you must specify layers for all other components of your material. You can define layers in Generic Lookup.

    If the total component composition percentage is below 100%, an error message appears when you save the material record. The total component composition percentage can go beyond 100% but it must be in multiples of 100.

  12. In the Main Responsibilities section, specify this information:
    Responsible
    Select a user from the list.
    Created By
    This read-only field is filled up with the name of the user who creates this record.

    If this record is created before release 16.0.15, the value of this field is System User.

    Modified By
    This read-only field is filled up with the name of the user who last modified this record.
    Create Date
    This read-only field is filled up with the date when this record is created.
    Last Modified
    This read-only field is filled up with the date when this records is modified.
  13. Click Save.
    Note: When you save a new material, it will take time before other users can access it (if they have access rights to the material). You can immediately use/view materials that you have created.