Generating reports for workflow instances

Multiple workflow instances can be started for each workflow, each having a different set of input parameters. To get an overview of a set of workflow instances for a given workflow definition version, you can generate a CSV report. For active workflows, a status report or an aging report can be generated. For archived workflows a status report can be generated.

You can generate the workflow instances report from these pages:

  • Monitors & Workflows > Active Workflows > Workflow Instances - for one selected workflow
  • Monitors & Workflows > Archive > Archived Workflows > Workflow Instances - for one selected workflow
  1. Specify a filter.
    See Viewing the status of a workflow instance.
  2. Click Search to apply the filter.
  3. Click Generate Report to generate a CSV report for the workflow instances in the current filter.

    For active workflows, select the Create the workflow status report based on the current filter option to generate the status report.

    Select the Create the workflow aging report for the running workflow instances from the current filteroption to generate the workflow aging report.

    Note: Only a maximum of 1000 workflow instances can be included in a report. If required, adjust the filter to create several reports for more workflow instances.
  4. To confirm the report generation, in the Create Report dialog box, click Yes.
  5. When the report is ready, it is displayed on the Reports page. The name of the status report is WorkflowInstancesReport.csv.

    The name of the aging report is WorkflowAgingReport.csv.

    See Downloading reports.

    For details about the information that is included in a report about workflow instances, see these sections: