Using the Document Management Tab

You can associate document parts (file types) with a document (item). The most common ones that are ICMBase (for binary files) and ICMBASETEXT (for known text index-able files).

  1. Select the Document Management tab.
  2. Click Add to open the Define Document Management Relations page/window.
  3. Select a Part Type to associate with the document item type from the drop down list box.
  4. Select an Access Control List to associate with the part type from the drop down list box.
  5. Select the Resource Manager on which the part type is stored from the drop down list box.
  6. Select the Collection on which the part is stored. There are two predefined collections that you can choose or you can create your own collections. The predefined collections are TABLE.CLLCT001 and CBR.CLLCT001. TABLE.CLLCT001 is a BLOB (binary large object) collection. CBR.CLLCT001 is a file system collection. It is recommended to always use a file system collection.
  7. Indicate the New Version Policy for the part type. If you click Prompt to create, the DB2 Content Manager Client for Windows will prompt a user to create another version of an item or update the current version of an item when making changes. You can prompt the user when an item's notelog has been updated or when an annotation has been added, deleted, or changed. Select ICMANNOTATION as the part type for annotations and ICMNOTELOG as the part type for notelogs. Infor Document Management Clients do not support prompting for new versions.
  8. Specify the Maximum total versions for the parts. When you reach the maximum versions specified, DB2 Content Manager removes the oldest version and stores the latest versions.
  9. Click OK.