Turning on Out of Office

To turn on your Out of Office status and specify delegation preferences:

  1. Select Menu from the Inbox application.
  2. Select the Apply delegation rules during this time range check box to specify a Start Date and an End Date when the setting must automatically start. If you do not specify a start date or you select a date in the past, the period starts immediately. If you do not specify an end date, your status remains (on) until you reset it manually.
  3. To delegate activities to your delegates, select the Unassign and delegate assigned activities check box. Activities assigned to you are automatically marked as unassigned, and delegation rules are applied at the moment you turn on the Out of Office status. If you do not select this check box, the assigned activities remain invisible to other users during your absence.
  4. Ensure that at least one delegation rule is created and active. To edit delegation rules:
    1. Click + to create a new delegation rule. A new rule is created at the end of the list.
    2. To specify the details of the new rule, select Apply this rule to and turn on the Tasks or Alerts toggle to create a more specific rule that applies only to alerts or tasks. You can also apply the same rule to tasks and alerts at the same time.
    3. Optionally, specify a string for the Containing field. Only tasks or alerts that contain the string specified in this field are delegated when this rule is applied. You can leave this field blank, indicating that the rule applies to all activities of the type you selected.
    4. Start typing the name of your delegate in the Delegate to field. Select a user name from the list.
    5. Turn on the Activate this rule toggle to indicate that this delegation rule must be used.
    6. The delegation rules are applied in the order they are defined. Select a rule and use the Up and Down arrows to place the rule in another position in the list.
    7. To remove a delegation rule, select the rule and click the X icon.
  5. Click Save from the application bar to save these settings. You can also click Revert to discard your unsaved changes
  6. Click Turn On from the banner to set your status to .