Turning on Out of office

To turn on your Out of office status and specify out-of-office delegation preferences:

  1. Click the profile icon to display the User Menu.
  2. Click User Settings.
  3. Select the Out of Office Settings option.
  4. Turn on the Start Date and Time toggle to specify a start date and time when the out-of-office setting must automatically start. If you do not specify a start date or you select a date in the past, the out-of-office period starts immediately.
  5. Turn on the End Date and Time toggle to specify an end date and time when the out-of-office setting must automatically end. If you do not specify an end date, your status remains Out of office until you reset it manually.
  6. Optionally, to delegate activities to your delegates, turn on the Unassign and delegate assigned activities toggle. Activities assigned to you are automatically marked as unassigned, and delegation rules are applied at the moment you turn on the Out of office setting. If you do not turn on this toggle, the assigned activities remain invisible to other users during your absence.
  7. Ensure that at least one out-of-office delegation rule is created and active. To edit delegation rules:
    1. Click + to create a new delegation rule. A new rule is created at the end of the list.
    2. To specify the details of the new rule, turn on the Tasks or Alerts toggle to create a more specific rule that applies only to alerts or tasks.
    3. Optionally, specify a string for the Containing field. You can leave this field blank, indicating that the rule applies to all activities of the type you selected. Only tasks or alerts that contain the string specified in this field are delegated when this rule is applied.
    4. Start typing the name of your delegate in the Delegate to field. Select a user name from the list.
    5. Turn on the Activate this rule toggle to indicate that this delegation rule must be used.
    6. The delegation rules are applied in the order they are defined. Select a rule and use the Up and Down arrows to place the rule in another position in the list.
    7. To remove a delegation rule, select the rule and click the X icon.
  8. Turn on the Enable Out of office toggle.
  9. Click Save.