Adding distribution elements in simple configuration mode

By default, the distribution list configuration mode is set to Simple. You can use action buttons to add, edit, duplicate, and remove elements in this list. To add elements, use the Distribution Data dialog box.
  1. In the Type field, select one of these options:
    Group
    If this option is selected, the message is sent to an Infor Federation Services (IFS) distribution group or a specified users list. All users in the group receive the alert, task, or notification in Infor Ming.le, and optionally an email notification.
    User
    If this option is selected, the alert is sent to a specific user. Users are retrieved from IFS and must be active system users. A user receives an alert, task, or notification in Infor Ming.le, and optionally also an email notification.
    Contact
    If this option is selected, the alert is sent to a contact from IFS. A contact is an external user who cannot access Infor Ming.le. A contact does not receive the alert in Infor Ming.le, but only receives an email.
    This distribution option is available for alerts and notifications. It is not available for Tasks because contacts could not complete the tasks from outside the system.
    Contact Group
    If this option is selected, the alert is sent to a contact group from IFS. All contacts in this group receive an email.
    This distribution option is available for alerts and notifications. It is not available for Tasks because contacts could not complete the tasks from outside the system.
    Email
    If this option is selected, the alert is sent to an email address.
    This distribution option is available for alerts and notifications. It is not available for tasks because tasks cannot be completed from an email.
  2. If you did not select Email, select one of these options:
    Select from List
    Select this option to display the list of available users or groups retrieved from IFS. Select the groups or users to which the alert must be sent.
    Use attribute or parameter value
    Select this option to display the list of available monitor attributes or workflow parameters. Select the attribute or parameter that contains a valid person ID or a valid group ID to which the alert must be sent.
    For a User type distribution, you can select a parameter of type String or User. The String parameter must contain a valid IFS Person ID. For a Group Type distribution, you can select a parameter of type String or DistributionGroup. The String parameter must contain a valid Group name from IFS, or it can contain a list of IFS Person IDs with this syntax, case sensitive:

    USERS(personID1;personID2;...)

    Note: 
    • Incorrect values, non-existing person-IDs or distribution groups, are ignored.
    • Do not use group names in IFS that start with "USERS(" and end with ")"
    • If you use the syntax USERS(list of person IDs), ensure that the IFS Person ID strings do not contain a semi-colon ";"
    • A parameter or attribute value can have up to 4000 characters. An IFS Person ID field can have up to 256 characters in IFS. The values that you specify for the distribution must fit these limits, otherwise they are truncated and the distribution items are not valid
  3. If you selected Email, select one of these options:
    Enter Email address
    Select this option to specify a fixed email address.
    Use attribute or parameter value
    Select this option to display the list of available monitor attributes or workflow parameters. Select the value that contains a valid email address to which the alert must be sent.

    Depending on the mail server that you use, you can include multiple email addresses in the attribute or parameter. For example: 'someone@infor.com; someone_else@infor.com'. The ION Service uses the contents of the attribute or parameter as the 'To' in the email. The ION Service does not check whether the address or addresses are valid for the email server that is used. So if the data is invalid, the sending or delivery of the email fails.

  4. If you selected User or Group, optionally select these options:
    Distribute to the manager(s) of ...
    If this check box is selected, the alert is sent directly to the manager of the selected user or group. The manager of the users in the distribution list is determined automatically in the ION Service, based on information from IFS. If users in a group have different managers, all managers receive the alert.
    Send Email to the selected users or group
    If this check box is selected, the users receive an email in these situations:
    • A task or an alert is created and sent to them.
    • The task/alert is assigned to the user by another user.
    • The task/alert is unassigned by another user.
    • The task/alert is escalated.
  5. Click OK.
    The selected distribution information is displayed in the Distribution tab.
  6. Optionally, add more elements to the distribution list.
    For details on users and groups, see the Infor Federation Services Administration Guide (ifsag).