Specifying task properties

  1. Select the Task element to display the Task Properties pane.
  2. On the Task tab, specify this information:
    Name
    Specify a name for the Task.
    Description
    Specify a description for the Task.
    Priority
    Specify the priority of the Task, such as High, Medium, or specify the message that is displayed as the task title in the Low.
    Message
    Specify the message that is displayed to the users who receive this task. In the message, you can specify parameters between square brackets, which are substituted when the Task is distributed. You can specify a string up to 255 characters for the Task message or its translations.

    When you press Ctrl+Spacebar, a list of available parameters is displayed. To select a parameter, use the arrow keys and press Enter, or use the mouse. To leave the list without selecting a parameter, press Esc.

    For example, you can specify this message: Hello Purchasing Manager. Please approve Requisition [DocumentID] from Requester [RequesterName].

    Note: 
    • The parameters that are used in a message must be selected on the Parameters tab in the Task Properties pane.
    • The parameter values of type string can contain up to 4000 characters. This can expand the length of the message. There is no technical limit on the number of parameters that are allowed in a message; although, depending on the resources available on the system used, an error may happen at runtime. We recommend that you use a maximum of 10 string parameters with placeholders in one message, if all these strings are potentially long.

    You can use a special ## delimiter at the end of the Task message to define a category name. The string after ## is removed from the task message when this is displayed in Infor Ming.le. This string is listed in the Filter drop-down in the Task List widget configuration and can be used to filter tasks by category. If you use a parameter placeholder after ##, the value of the parameter is used as the category name. Comparison of category names is not case-sensitive.

    You can specify a different message text for several languages. Click Translation next to the input text box. Specify a new message for each language that must be supported. To use categories, you must specify a category name in each message, for each language, using the ## delimiter.

    Due Date
    A task due date is required to specify escalation and reminder rules at a time before or after the due date. Select one of the available options:
    • Time since task creation date

      Specify a number and a time unit (days, hours, minutes). The due date is calculated automatically by adding this time offset to the task creation date and time.

    • Variable time since task creation date

      This option is enabled only if the workflow contains at least one parameter of type integer. Select the parameter that contains the time offset and a time unit (days, hours, minutes). The due date is calculated automatically by adding this time offset to the task creation date and time.

    • Specified date and time

      This option is enabled only if the workflow contains at least one parameter of type date and time. Select the parameter that contains the date and time value which must become the due date time of the alert.

    Note: To see the due date in the email notifications sent for alerts, you must edit the template file email_template.htm. Remove the comments around the table row tag containing the <_DUEDATE_TXT_> placeholder.

    See Customizing email templates.