Reauthentication for workflow approvals

Reauthentication for workflow approvals requires approvers to reenter their credentials before approving or rejecting a task. Reauthentication supports secure electronic signatures, verified identity, and regulatory compliance.

What this capability provides

Reauthentication adds an electronic signature verification step to workflow tasks. When reauthentication is enabled, users reenter their username and password before approving or rejecting a task.

Reauthentication provides:

  • Verified identity of each approver
  • Timestamped traceability of approval and rejection actions
  • Support for regulatory standards such as FDA 21 CFR Part 11

Administrators can configure reauthentication for individual tasks or entire task chains. This configuration enables stronger identity controls where regulatory compliance is required.

Why and where to use reauthentication

Use reauthentication in workflows that require formal approval records, verified user identity, or compliance-driven audit trails.

Typical scenarios include:

  • Quality management workflows
  • Change control processes
  • Document approval cycles that require certified sign-off
  • Sensitive or high-risk workflow steps
  • Workflows that must comply with electronic signature regulations

Who uses this capability

  • Workflow administrators configure and enable reauthentication for tasks and task chains.
  • Approvers complete identity verification when approving or rejecting tasks.
  • Compliance teams use reauthentication to support regulatory requirements such as FDA 21 CFR Part 11.

Relationship to workflow configuration

Reauthentication is configured within workflow setup and applies to selected tasks or task chains. Configuration procedures are described in the related workflow configuration topic.

Regulatory recommendation for regulated fields

To support compliance with regulatory requirements, disable all Autofill capabilities for regulated fields.

This recommendation applies to:

  • Browser Autofill features
  • Form-field prediction
  • Automated suggestions
  • Any feature that populates regulated data without explicit manual entry

Users must manually enter regulated values to ensure that electronic signatures and approval actions are based on intentional user input. Disabling Autofill reduces the risk of unintended data population and strengthens audit integrity.