Deleting and disabling users

Soft and hard delete

As an administrator, you have two methods for deleting user accounts: soft delete and hard delete.

• Soft delete:
  • Changes the user’s status to deleted.
  • The user is no longer displayed on the Users page.
  • The user record remains in the database.
  • Important: This method may not comply with certain regulations, such as GDPR standards.
• Hard delete:
  • Permanently removes the user’s record from the database.
  • This action is irreversible.

Inactive users

When you select the Disable Federated and Cloud Identities inactive user check box, the program enables inactivity-based account disabling.

You can specify the number of days of inactivity before an account is disabled in the configurable dialog box. Supported values range from 30 to 120 days. A value of 0 indicates that the user account is never disabled because of inactivity.

The system tracks the last login timestamp for each user. When a user does not log in within the configured number of days, the system automatically disables the account. This process applies to federated users and Infor Cloud Identities users.

Administrative considerations

You should consider these key aspects:

• Disabling a user account because of inactivity does not delete the account.
• You can reactivate a manually disabled user account when the user requires access again.
• Disabling inactive user accounts helps organizations meet security and compliance requirements because it reduces exposure from unused accounts.
• Changes to the user-account disabling setting affect future inactivity evaluations and do not re-enable previously disabled accounts.