Mass inactivating vendors

Use this procedure to make a large group of vendors inactive. You can inactivate vendors by vendor group, vendor class, or by cutoff for the invoice payment.

Select Payables > Vendors.
Select Actions > Mass Inactivate Vendors.
Specify this information:

Vendor Group

Select a vendor group. Vendors from the selected group are inactivated when you run this procedure.

Vendor Class

Select a vendor class. Vendors from the selected class are inactivated when you run this procedure.

Last Invoice Payment Cutoff Date

Specify the date by which the last invoice payment must be closed. Vendors with payments made before the cutoff date are inactivated. Specify either this field or the Invoice Payment Cutoff By Months only.

Invoice Payment Cutoff By Months

The invoice payment cutoff is calculated by the current date subtracted by the number of months that you specify in this field. For example, the current month is April and you specify 3 months, the cutoff is three months ago in January. Vendors with payments made before the cutoff are inactivated. Specify either this field or the Last Invoice Payment Cutoff Date only.

Inactivate No Activity Vendors

Select this check box to inactivate vendors that have had no activity. If you select this check box, you must specify the Vendor Create Cutoff Date or the Vendor Create Cutoff By Months.
Note: For vendors to be inactivated, they must not have any open payables invoices, open cash ledger payments, or open purchase orders.

Vendor Create Cutoff Date

Specify a cutoff date. If a vendor is created before the cutoff date and has no activity, the vendor is inactivated.

Vendor Create Cutoff By Months

The cutoff for vendors' creation is calculated by the current date subtracted by the number of months that you specify in this field. For example, the current month is April and you specify 3 months, the cutoff is three months ago in January. If a vendor is created before the cutoff date and has no activity, the vendor is inactivated.
Click Submit.