Creating recurring intercompany billing documents

Recurring Intercompany Billing enables organizations to automate the creation of Intercompany Billing documents by using predefined templates. This removes the need to enter repetitive intercompany transactions manually because it generates billing documents at scheduled intervals. Use this procedure to create recurring Intercompany Billing documents.

  1. Select Intercompany Billing > Documents > Recurring > Recurring Document Templates > Create.
  2. On the Header, specify this information:
    Document Template
    Template entered by the user.
    Description
    Template description entered by the user.
  3. On the Main tab, specify this information:
    Currency
    Specify the currency used to create the ICB document.
    Payment Terms
    Specify the payment terms. The default value comes from the customer record of the receivable company.
    Credit Reason
    Specify the Reason Code.
    Status
    Specify the status in which the ICB document should be created.
    Description
    Specify the description to be copied to the ICB document.
    Bill To
    Specify the Bill To customer.
    Ship To
    Specify the Ship To customer.
    Billing Invoice Template
    Specify the Billing Invoice Template.
    Requires Approval
    Select the check box to enable approvals for ICB Document.
    Approval Code
    Specify the approval code to approve the ICB document. Displays if Requires Approval is selected.
  4. In the Receivable section, specify the Company. The default values for the Process Level and Accrual Code are then applied to the subsequent fields.
  5. In the Payable section, specify the Company. The default values for the Process Level and Accrual Code are then applied to the subsequent fields.
  6. In the Frequency Control section, specify this information:
    Frequency
    Specify the bill frequency.
    • Weekly - Bills on a specific day of the week.
    • Semi Monthly - Bills twice a month.
    • Monthly - Bills on a specific day each month.
    • Quarterly - Bills on a specific day within a quarter.
    • Yearly - Bills annually on a specific date.
    • On Demand - Manaual execution without fixed schedule.
    Bill Month
    The Bill Month field is visible and required when the Frequency is set to Quarterly or Yearly. For yearly, it should be between 1 and 12. For Quarterly, it should be between 1 and 3.
    Bill Day
    The Bill Day field is visible and required when the Frequency is set to Quarterly, Yearly, Semi-Monthly, or Monthly. For Semi Monthly, it should be between 1 and 15. For Others, it should be between 1 and 31.
    Bill Day Of Week
    The Bill Day Of Week field is visible and required when frequency is weekly.
    Start Date
    Specify the start date from which the recurring invoice can be created.
    Stop date
    Specify the Stop Date if the total number of invoices is not specified. The date must be later than the Start Date.
    Total Number of Invoices
    Specify the number of invoices generated from this template when no stop date is specified.
    Cycle Code
    Specify the Cycle Code. This field is used during the generation of invoices as selection criteria.
  7. On the Lines tab, click Create to create additional lines to pay invoices.
  8. Use the Comments tab to create comment records.
  9. Use the Attachments tab to add documents.
  10. Click Activate to activate the templete.

Processing recurring documents

Use this procedure to generate intercompany documents from the template.
  1. Select Intercompany Billing > Documents > Recurring > Process Recurring ICB Documents.
  2. Specify this information:
    Intercompany Billing Group
    Select an Intercompany Billing Group.
    Frequency
    Select the frequency whether Weekly, Semi-monthly, Monthly, Quarterly, Yearly, or On-Demand.
    Cycle Code
    Process only templates with specific Cycle Code.
    Add Or Subtract
    Adjust calculated bill date by specified days.
    Number Of Days
    Number of days to add or subtract from the current date. This is useful for generating documents from templates for past or future dates.
    Create Documents
    Specify whether to create a document.
    • Yes - Generate documents and update templates.
    • No - Preview mode only, no documents created.
    Past Documents
    Select the check box to generate missed documents from past dates.
  3. Click Submit.

Viewing recurring document results

Use this procedure to view recurring document results. This procedure shows the status of the document and identifies any errors.
  1. Select Intercompany Billing > Documents > Recurring > Recurring Document Results.
  2. Select a document to view.
  3. Click the View Document Results button to display printable report.