Emailing remittance advice to vendors

  1. Download the document templates for Payables.
    1. Select Payables > Administration.
    2. In the Documents and Printers panel, click Sample Document Templates.
    3. Search for and download the template files.
  2. Upload the document templates to IDM.
    1. Select Payables > Administration.
    2. In the Documents and Printers panel, click IDM Templates.
    3. Click the Payables Payment Output tab.
    4. In the Payables Payment Output Template section, click Create.
    5. Upload the remittance advice template.
    6. Click Save.
    7. In the Payables Payment Output IDM Email Template section, click Create.
    8. Upload the email template.
    9. Click Save.
  3. Create a cash payment format.

    See Creating cash payment formats.

    1. Select the Use IDM Template check box.
    2. In the Remittance Advice Template field, select the template that you uploaded.
    3. In the Email Template field, select the template that you uploaded.
    4. Select the Consolidate Remittance Advice by Vendor check box.
    5. Click Save.
  4. Specify the vendor email address.
    1. Select Payables > Vendors.
    2. Open a vendor record.
    3. On the Contacts tab, click Create.
    4. Specify the email address.
    5. Click Save.
  5. Optionally, select the Global Withholding check box, create an income withholding code and add it to the vendor.
  6. Create an invoice and select ACH or ELEC in the Payment Code field.
  7. Pay the invoice.
    1. Select Payables > Payments.
    2. In the Current Cash Requirements Results panel, click + to start cash requirements.
    3. Complete the fields.
    4. Click Save.
  8. Retrieve the result.
    1. Click Perform Cash Requirements.
    2. Complete the fields.
    3. Click Submit.
    4. Select Payables > Payments.
    5. In the Current Cash Requirements Results panel, click the arrow.
    6. Open the cash requirements record.
  9. Generate the output.
    1. Run Payment Clearing File Creation for the ACH invoice or Electronic Payment Creation for the ELEC invoice.
    2. To close the payment cycle by cash code group, open the cash requirements result and click Complete Payment Cycle. Otherwise, run the Payment Close action.
    3. To view the output and verify the information, select My Notifications and open the output files.
    4. Verify that the payment record is in the Payment Output Files list.
    5. Open the file and select Actions > Email Remittance Advice.
  10. In My IDM Jobs, verify that the file name and the email subject follow the structure specified in the fields in the cash payment format.
  11. Verify that the consolidated email was received, the information is correct, and the remittance data is attached.